Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to support day-to-day financial operations for a healthcare organization. This contract opportunity with potential for a permanent role is ideal for someone who enjoys working with invoices, payments, reconciliations, and billing-related activities in a detail-focused environment. The person in this role will help maintain accurate financial records, coordinate approvals, and ensure transactions are processed efficiently while supporting both payables and receivables functions.

Responsibilities:

• Review accounts payable documentation for accuracy and process invoices through designated financial systems before submitting items for final handling.

• Coordinate with practice managers and other approvers to secure timely authorization for invoice payment and related financial transactions.

• Gather and organize required information for new vendor setup, then provide complete documentation to the parent organization for onboarding.

• Verify that approval routing follows the correct authority structure and confirm transactions are directed to the appropriate decision-makers when roles or reporting lines change.

• Record and reconcile incoming deposits, including occasional cash payments, while maintaining accurate supporting documentation.

• Assist with accounts receivable and billing activities by tracking payments, resolving discrepancies, and updating financial records.

• Perform account reconciliations to identify variances, investigate issues, and support accurate month-to-month reporting.

• Maintain organized accounting files and ensure financial activity is documented in accordance with internal controls and operational procedures.

• At least 1 year of experience in accounting, accounts payable, accounts receivable, or a closely related finance support role.
• Working knowledge of accounts payable processing, billing support, and account reconciliation practices.
• Ability to manage invoice review, payment tracking, and deposit handling with strong attention to detail.
• Experience coordinating approvals and following established financial control procedures.
• Strong organizational skills with the ability to handle multiple tasks and maintain accurate records.
• Comfortable working with accounting systems and entering financial data with a high degree of accuracy.
• Effective communication skills for working with managers, vendors, and internal business partners.