Administrative Assistant

Administrative Assistant

The Administrative Assistant facilitates the efficient operation of the assigned office by performing a variety of clerical and administrative tasks related to organization and communication. Supports managers and employees through a variety of tasks related to organization and communication. Familiar with a variety of the field's concepts, practices, and procedures.

We are looking for an Administrative Assistant who must have:

• High School Diploma or G.E.D
• Two years' experience in a general clerical office setting
• Must have valid driver's license, ability to use personal vehicle for work purposes, and appropriate vehicle insurance.

Job Duties and Responsibilities:

• Produces and distribute correspondence memos, letters, faxes, and forms
• Assists in the preparation of regularly scheduled reports
• Orders office supplies
• Serves as office contact for all equipment, including fax/copy machine. Report meter readings to equipment contractor and Finance Department/Accounts Payable as requested.
• Prepares new case files when received, including labels
• Files closed case files alphabetically in specified areas, file cabinets and labeled storage boxes monthly/annually.
• Maintains supplies of forms and BAYS group and class staff and clients.
• Responsible for confidential and time sensitive material
• Maintains and update office schedule and calendar of classes, meeting and events when assigned, utilizing Outlook calendars, email reminders
• Performs all other related duties as assigned.

Job Essentials:

• Welcomes and directs visitors and clients
• Answers and transfers phone calls when necessary
• Maintains confidential databases and records of all active and closed cases by entering new referrals, updating case details, changes in contact information, including termination information, as needed.
• Responds to and resolves administrative inquiries and questions
• Serves as the on-site Safety Representative

BAYS is a drug-free workplace. We prohibit the use, possession, or distribution of controlled substances on company premises or during work hours.