Payroll Administrator

Job Description

Job Description

Job Title: Payroll Administrator
Job Description

This Payroll Administrator role manages end-to-end payroll operations for a multi-site organization, ensuring accurate and timely processing for a large employee population. The position maintains strict compliance with all applicable payroll laws and internal policies while partnering closely with HR and Accounting to support accurate data, reporting, and employee experience.

Responsibilities

• Process biweekly payroll for 300+ employees, ensuring accurate timesheets, deductions, and adjustments.
• Administer UKG Pro and UKG Workforce Management systems to support all payroll activities.
• Maintain compliance with federal, state, and local payroll regulations and internal policies.
• Partner with HR and Accounting teams to ensure accurate employee data, general ledger interfaces, and reporting.
• Manage payroll updates including pay rate changes, benefits elections, tax changes, and garnishments.
• Conduct regular payroll audits to identify and resolve discrepancies and support internal and external reviews.
• Handle employee payroll inquiries in a timely, professional manner and resolve issues or discrepancies.
• Oversee direct deposits, 401(k) administration, and payroll-related reporting.
• Maintain strong internal controls over payroll processes and documentation.
• Perform accurate data entry and maintain organized payroll records.
• Utilize Microsoft Office tools to prepare reports, reconciliations, and analysis related to payroll.

• 3–5+ years of payroll experience, preferably in a multi-site environment.
• Strong experience with UKG Pro and UKG Workforce Management systems.
• Bachelor’s degree in Accounting, Business, Human Resources, or a related field.
• Solid understanding of end-to-end payroll processes, including payroll accounting and payroll tax.
• Knowledge of federal, state, and local payroll regulations and compliance requirements.
• Proficiency in payroll processing and payroll accounting, including handling deductions, benefits, and garnishments.
• Strong data entry skills with a high degree of accuracy.
• Experience working with internal controls related to payroll.
• Proficiency with Microsoft Office, including Excel, Word, and related tools.
• High attention to detail with strong analytical and problem-solving skills.

• Experience supporting 401(k) administration and retirement plan contributions through payroll.
• Familiarity with employee benefits administration as it relates to payroll, including flexible spending accounts and health savings accounts.
• Ability to collaborate effectively with HR, Accounting, and other departments.
• Strong communication skills to address employee questions and explain payroll information clearly.
• Organizational skills to manage multiple deadlines in a biweekly payroll cycle.
• Comfort working with both operational and office staff in a mixed environment.

This role operates in a mixed cubicle and manufacturing environment, supporting employees across multiple locations. You will primarily work in an office setting using computer-based systems such as UKG Pro, UKG Workforce Management, and Microsoft Office. The position involves regular interaction with HR, Accounting, and employees across the organization. Standard business hours are typical, aligned with biweekly payroll cycles and key processing deadlines. The environment supports a comprehensive benefits package, which may include 401(k) with matching, dental and vision insurance, health-related accounts, life insurance, paid time off, retirement plans, tuition reimbursement, and an employee assistance program.

Job Type & Location

This is a Permanent position based out of Georgetown, KY.

The pay range for this position is $70000.00 - $80000.00/yr.

Earns no less than $684 / wk 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

This is a fully onsite position in Georgetown,KY.

This position is anticipated to close on Jun 25, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.