Member Events coordinator

Job Description

Job Description

Position Summary:
The Member Events Coordinator is responsible for planning, organizing, and executing a variety of social events and activities designed to enhance member engagement and overall club experience. This role serves as a key liaison between members and club departments, ensuring each event is well-coordinated, enjoyable, and reflective of the club’s standards.

Key Responsibilities:

• Plan, coordinate, and execute club events such as holiday celebrations, themed dinners, tournaments, luncheons, and social gatherings
• Manage event calendars, timelines, and logistics to ensure smooth execution
• Coordinate with Food & Beverage, Golf, Tennis, and other departments to align event details and staffing
• Handle event communications, including invitations, flyers, emails, and RSVP tracking
• Serve as a primary point of contact for member inquiries related to events
• Maintain accurate attendance lists and track participation trends
• Assist with budgeting for events and monitor expenses as needed
• Oversee event setup, execution, and breakdown to ensure quality and member satisfaction
• Gather feedback from members and management to continuously improve events
• Support marketing efforts to promote club activities and increase engagement

Qualifications:

• Previous experience in event planning, hospitality, or customer service preferred
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Creative mindset with attention to detail
• Ability to multitask and manage multiple events simultaneously
• Proficient in Microsoft Office and general event or club management systems

Work Environment & Schedule:

• Flexible schedule required, including evenings, weekends, and some holidays based on event calendar
• Fast-paced, member-focused environment within a private club setting