Supply Chain Administrative Assistant

Job Description

Job Description

Why You Want To Work Here

We are seeking an organized and detail-oriented Supply Chain Administrative Assistant to support the purchasing, ordering, tracking, receiving, and shipping of spare parts for industrial equipment. This entry-level opportunity is ideal for someone who enjoys administrative work, is comfortable communicating with vendors and customers, and is eager to learn a new industry. Previous supply chain or parts purchasing experience is a plus but not required—we are willing to train the right candidate!

Responsibilities

• Assist with customer inquiries related to spare parts, service, and installation support.
• Support the identification and ordering of replacement parts, ensuring accurate information is entered into the company’s ERP system.
• Prepare purchase orders and coordinate with vendors to obtain pricing, availability, and lead-time information.
• Maintain and update vendor price lists and purchasing information in the ERP system.
• Research alternative suppliers and assist with vendor communications as needed.
• Track purchase orders and follow up with vendors to ensure timely delivery.
• Assist with inspecting incoming deliveries for completeness and potential damage.
• Prepare outgoing shipments, ensuring the correct parts and materials are included and properly packaged.
• Maintain accurate inventory and purchasing records.
• Move throughout the warehouse as needed to open boxes, pack and unpack parts, and assist with receiving and shipping activities.
• Provide general administrative support and assist other departments with additional projects as assigned.

Qualifications

• Previous administrative, customer service, purchasing, inventory, or supply chain experience is preferred but not required.
• Strong organizational skills and attention to detail.
• Comfortable making phone calls, communicating with vendors, and following up to obtain information.
• Basic proficiency with Microsoft Office, including Excel.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Self-motivated, adaptable, and eager to learn new products, systems, and industry processes.
• Ability to work independently and collaboratively as part of a team.
• Customer-focused, patient, and professional approach.
• Comfortable performing occasional physical tasks, including moving around the warehouse, opening boxes, and packing or unpacking parts.
• Ability to work fully onsite in Manassas, VA, Monday through Friday, from 7:30 AM to 4:00 PM.
• Must be authorized to work in the United States for any employer.