Executive Assistant

Executive Assistant

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

The Executive Assistant serves as a key partner and strategic coordinator to the Vice President of Communications & Community Engagement, providing high-level administrative, operational, and project supportwhile playing an essential role in advancing department-wide and One Getty strategic communications priorities. In addition to ensuring the seamless functioning of the VP's office, this position helps drive cross-departmental planning processes; strengthens alignment across communications workstreams; and supports the development, tracking, and execution of strategic communications initiatives. The role requires strong organizational acumen, excellent judgment, a strategic mindset, and the ability to anticipate needs and streamline workflows in a fast?paced, mission?driven environment.

Major Job Responsibilities

• Manages the VP's daily schedule, including complex calendaring, meeting preparation, and travel planning, ensuring time is aligned with strategic priorities.
• Serves as the first point of contact for inquiries to the VP's office, representing the department with professionalism, discretion, and clarity.
• Responds to calls, emails, and information requests with an understanding of the VP's priorities and institutional context.
• Prepares correspondence, presentations, and briefing materials for the VP's internal and external engagements.
• Supports department?wide strategic communications planning by coordinating meetings, timelines, project tracking, and cross-team alignment across the Communications & Community Engagement portfolio.
• Helps organize, structure, and follow up on strategic planning workflowsensuring milestones, responsibilities, and deliverables are clearly documented and advanced.
• Provides logistical support for department events, project?based working sessions, and key communications touchpoints, ensuring materials, agendas, and prep work are aligned with strategic objectives.
• Performs additional duties as needed to support the VP and the department's strategic priorities.

Qualifications

• High school diploma/GED; Bachelor's degree
• Minimum 4-6 years related experience

Knowledge, Skills and Abilities

• Advanced computer skills and demonstrated experience with office software and email applications
• Excellent organizational skills and attention to detail
• Demonstrated success in following through and completing projects
• Excellent verbal and written communication skills
• Excellent customer service/interpersonal skills
• Ability to prioritize, multi-task and assign work to others
• Depending on assigned area, reading or conversation skills in one or more foreign languages preferred

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

• Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
• 403(b) Employee Investment retirement plan with up to 5% Getty Match
• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
• Educational Assistance and professional development
• Paid Vacation, Sick and Personal Days
• 12 Paid Holidays
• Many positions have bi-weekly Off-Fridays
• On-Site Fitness Center at Getty Center
• Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.