Firm Administrator
Biscayne Staffing
Firm Administrator
Fort Lauderdale, FL | Full-Time
A growing law firm in Fort Lauderdale seeks an experienced Firm Administrator to oversee daily operations, HR, facilities, vendors, and administrative functions. This high-visibility role collaborates with attorneys, leadership, staff, vendors, recruiters, property managers, and tech partners to ensure efficient, professional office management.
The ideal candidate is proactive, highly organized, and capable of managing daily details and larger projects, taking ownership, solving problems independently, handling confidential HR matters, and fostering a positive workplace environment.
Key Responsibilities
Operations & Office Management
- Oversee daily firm operations, maintaining an efficient, welcoming environment
- Manage procedures, supplies, maintenance, and vendor relationships
- Coordinate office space planning, repairs, and conference room operations
- Work with IT to onboard new employees
HR & Employee Records
- Handle daily HR tasks including benefits, PTO, employment verification, and records
- Manage benefits renewal, update policies, ensure legal compliance
- Support onboarding/offboarding and maintain confidentiality
- Promote a positive, engaged workplace culture
Recruitment & Talent
- Liaise with recruiters, support staffing, and onboarding
- Ensure a smooth candidate and new hire experience
Vendor & Contract Management
- Manage relationships, negotiate contracts, oversee vendor performance
- Coordinate repairs, maintenance, and procurement
Budget & Finances
- Approve invoices, monitor expenses, and maintain budgets
- Assist with financial planning
Projects & Technology
- Lead office renovations, buildouts, relocations, and tech upgrades
- Manage project timelines and vendors
Events & Culture
- Plan firm-wide events and team activities
- Support initiatives to boost engagement and morale
Qualifications
- 5+ years in a law firm or professional services admin
- Experience overseeing office ops, HR, vendor relations, budgeting, and projects
- Strong organizational, communication, and discretion skills
- Proficient in Microsoft Office and office systems
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