Director of Finance

JOB SUMMARY:
The Financial Director will provide financial leadership to the library by directing and managing the financial, accounting, budget, grants, gifts, and special fund functions for the department, and ensuring efficient, accurate, and responsive operations. Services will include, but not be limited to, preparing and monitoring budgets, long and short-term fiscal planning, monitoring proper internal controls, submitting the Annual Financial Report on to Gateway, supervising the full-time bookkeeper, and oversight of system-wide fiscal management. The Director will be responsible for the facilities of both branches by directing the work of internal maintenance staff and external vendors to ensure the buildings are clean and welcoming for patrons, as well as safe and in good working condition. The Director will budget for preventative maintenance and make recommendations to the Executive Director and Board for capital improvements.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES: Financial Management and Accounting

• Oversees the income, expenses, and overall financial health of the Library.
• Reviews, monitors, and maintains all financial data in the accounting software, including:
• Issuing checks for accounts payable
• Posting journal entries for payroll
• Recording cash receipts
• Reconciles all bank statements and manages transfers between Library accounts.
• Maintains all financial records in compliance with Indiana State Board of Accounts regulations and audit standards.
• Prepares accurate and timely financial reports and statements for the Executive Director and Board of Trustees.
• Develops and monitors the annual budget in collaboration with the Executive Director.
• Provides financial projections and analysis to inform budgeting and strategic decisions.
• Prepares and files all required governmental and regulatory financial reports.
• Verifies outputs of payroll registers and tax reports for accuracy.
• Supervises the Bookkeeper and procurement functions.
• Develops procedures and ensures internal controls for financial operations.
• Ensures compliance with all applicable accounting standards, policies, and regulations.
• Prepares the Annual Financial Report (AFR) and submits through Gateway.
• Develops and implements a purchase order system for the Library.
• Works with the Library Leasing Corporation to provide annual financial documentation.
• Collaborates with the Board Treasurer to monitor and manage investment activities.
• Oversees all bond-related activities, including repayment, refunding, and new bond issuance, ensuring full compliance.

Facilities Oversight

• Oversees the maintenance, safety, and functionality of Library buildings and grounds.
• Coordinates facility-related services and vendors, including contracts, inspections, and repairs.
• Develops and implements facility maintenance schedules and long-term capital improvement plans.
• Ensures compliance with safety codes, accessibility standards, and related regulations.
• Assists with facility-related budgeting and financial planning.

NON-ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Participates as a key member of the Library’s management and administration team.
• Serves as a backup for payroll and benefits processes as needed
• Assists with various tasks supporting the successful operation of the Library.
• Attends Library Board of Trustees and committee meetings, providing relevant financial or operational reports.
• Participates in library committees and represents the Library at community events.

The intent of this job description is to provide a representative summary of the major duties and responsibilities of the position. There may be other duties as assigned.

EDUCATION, WORK EXPERIENCE REQUIREMENTS & PREFERENCES:

• Required: Bachelors in Accounting.
• Required: Minimum 8 years of relevant, professional experience working in a Finance field.
• Required: Competency with Windows-based computer systems and electronic bookkeeping programs.
• Preferred: Previous experience in payroll preparation and employee benefits.
• Preferred: Experience with fund accounting.
• Preferred: Public Library funding and/or record-keeping under Indiana rules, laws and regulations.
• Preferred: Experience using Blackbaud Financial Edge software
• Preferred: Experience the Department of Local Government Funds and Gateway
• Preferred: CPA

PHYSICAL DEMANDS:

• Frequently: reading, writing, standing, sitting for long periods of time.
• Rarely: squatting, climbing, crawling, bending, pushing, pulling, and driving.

The job candidate must be able to perform each essential function satisfactorily, either with or without a reasonable accommodation.

WHAT WE OFFER

• 24 days of PTO
• 10 paid holidays & 1 floating holiday
• Medical, dental, vision, and life insurance
• Paid parental bonding leave
• Two retirement plan options - to help you plan for your future how you want
• Health Savings Account & Flexible Savings Account
• Employee Assistance Program
• Short Term & Long Term Disability