OFFICE ASSISTANT (SENIOR) - Sheriff

Function (THIS POSITION IS WITH THE SHREIFF'S OFFICE AND SAFETY SENSITIVE) The purpose of this class is to perform advanced clerical, administrative, technical, and office management support functions for the Hampton Sheriff's Office. The incumbent provides administrative support to leadership, prepares reports and correspondence, maintains records, assists with accreditation and compliance activities, coordinates meetings and projects, and ensures efficient office operations while providing excellent customer service. Typical Tasks Types a variety of correspondence, reports, and forms; may type minutes of meetings, newsletters, annual reports, purchase orders, and authorization for payment forms. May use a word processing system to compile and update a variety of membership rosters, mailing lists, form letters, or other documents. Operates standard office machines, personal computers, word processors, and other equipment. Reviews all work for accuracy and completeness. Sorts reports, compiles data, and maintains files of correspondence, reference materials, statistical records, etc. Macross-indexes and file data to ensure ease of location. May perform data entry duties. Maintains confidentiality of all information. Receives, sorts, and distributes incoming mail. Answers telephone, receives and greets visitors, ascertains nature of business, answers general information questions, and/or refers the caller to the appropriate individual or department. Ensures that coworkers are informed of all calls received during their absence. May maintain the supervisor's appointment calendar. May collect financial/statistical data and post it accurately on prescribed forms. May assist in planning and implementing departmental functions or special events. Assist colleagues with day-to-day responsibilities as needed. Assists with special projects as needed. Demonstrates regular and punctual attendance. Performs other related duties as required. Minimum Requirements Graduation from high school or successful completion of the GED. Requires a minimum of three (3) years of clerical or administrative experience. Requires the ability to efficiently use a computer and other office equipment to complete tasks. Requires good knowledge of office terminology, procedures, and equipment; working knowledge of Microsoft Office software; good understanding of business arithmetic and English. Requires the ability to: learn complex computer programs; maintain records and attention to detail; follow complex oral and written instructions, and establish and maintain effective working relationships with diverse populations. Must have effective oral and written communication skills. An acceptable combination of education and experience may be considered. Must possess a valid driver’s license and must have and maintain a satisfactory driving record based on the City of Hampton’s criteria. This position is safety sensitive and is subject to testing for alcohol and controlled substances in accordance with the City's current substance abuse policy. Must successfully pass a background check before any offer of employment or promotion. Additional Requirements Requires the ability to maintain confidentiality of all information; the ability to make sound independent judgments within the context of established departmental and City policies and procedures. Requires contact with other City departments, the general public, and other agencies. May require duties to be performed during evenings and weekends as scheduled. The incumbent may be considered “essential personnel” during City emergency situations or at the direction of the City Manager, which may include long hours and unusual schedules. Benefits Overview Benefits associated with permanent, full‑time positions begin on the 1st of the month following one full calendar month of employment. Sentara Health Medical Insurance OptumRx Delta Dental Insurance Anthem Blue View Vision FSA Reimbursement accounts Standard: Accident and Critical Illness Trust Mark Universal Life Insurance Legal Resources Plan Virginia 529 Mission Square: 457 / Roth IRS / Roth 457 (b) IRA Employees begin accruing annual and sick leave immediately. Other forms of leave include: Maternity Leave Parental Bonding Leave Care for Sick Parent Leave Birthday Leave Personal day (available every quarter) The Eleven Paid Holidays Each Year Include New Year's Day Martin Luther King, Jr. Day President's Day Memorial Day Juneteenth Day Independence Day Labor Day Veterans' Day Thanksgiving Day Christmas Day Employee's birthday A tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation. An after‑tax retirement plan, Roth IRA, is offered through the ICMA Retirement Corporation View phone number on click.appcast.io). For more information, see the VRS website. Group life insurance is offered through the VRS and the carrier is the Minnesota Life Insurance Company. Training and Career Development: The Employee Education Assistance Program (EEAP) encourages employee development through (1) educational programs leading to a degree, (2) skilled craft or trade training leading to a certificate or license and (3) coursework to renew and update skills. Eligibility criteria apply. In addition, the City offers training opportunities in technological, leadership, supervisory, and other areas of government/business knowledge and skill development. Medical/Dental and Dependent Care Reimbursement Accounts are offered on a pre‑tax basis in order to reduce the amount of tax the employee pays. The Employee Assistance Program (EAP) is confidential and personal counseling service for the employee and their immediate family View phone number on click.appcast.io, View phone number on click.appcast.io or Sentara EAP website). Direct deposit into most banks is a convenient finance feature. Employees are covered for Workers' Compensation where appropriate. #J-18808-Ljbffr Hampton