Secretary (Office Automation)

Job Title

*THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*

Major Duties and Responsibilities Include:

• Acts as a back-up to the other three Executive Secretaries for the Director, Associate.
• Screens telephone calls and visitors; handling, referring on, or forwarding to the COS as appropriate.
• Schedules appointments and makes commitments for the COS to attend meetings, and conferences.
• Handles many requests for information and interpretation of nontechnical policies and procedures.
• Reschedules appointments as necessary when conflicts arise.
• Maintains the highest degree of professionalism, remain polite, courteous, and punctual for all duties as assigned.
• Demonstrates a high degree of integrity, initiative, and willingness to offer help to all staff associated with the office of the Chief of Staff.
• Researches, assembles, and summarizes information as required from files and documents as requested by the Chief of Staff or in anticipation of their needs.
• Follows up on commitments, assignments, projects, and work assigned in a timely manner.
• Transcribes meeting minutes, ensuring appropriate distribution of minutes once approved.
• Reviews incoming correspondence for the Chief of Staff, determining proper action, and prepares answers for the COS signature.
• Acts as the timekeeper for the Chief of Staff office to include service chiefs and is the alternate timekeeper for Medical Center Director and Associate Director for operations and the Associate Director for Patient Care Services as needed.
• Maintains Chief of Staff leave calendar, so he is aware of provider absences/shortages.
• Performs other related duties as assigned.

Work Schedule: Full Time, Monday- Friday - 7:30am - 4:00pm

Recruitment & Relocation Incentives: Not authorized

Critical Skills Incentive (CSI): Not approved