Inventory Coordinator

Job Description

Job Description

Inventory Coordinator

Job Description

Join our dynamic team as a Lab Coordinator, where you'll play a vital role in supporting both logistics and the pitch/pull/disposal team. This position offers a unique opportunity to work within a third-party food testing company, ensuring the efficient delivery and management of samples and supplies to the lab.

Responsibilities

• Run samples and supplies to the lab and scan barcodes during retrieval and delivery.
• Track samples using the NIMS database.
• Assist with mixing chemicals and delivering them to chemists.
• Support the glassware washers, shipping, inventory, and pitch/pull/disposal teams.
• Train in all areas to provide coverage during team members' absences.
• Resolve client sample issues and manage internal customer inquiries and requests.
• Apply GMP/GLP standards in all responsibilities.
• Communicate sample information and discrepancies to appropriate personnel.
• Dispose of samples in accordance with SOPs.
• Unload morning trucks, handling customer samples and dry ice.
• Use pallet jacks and scanning guns for package tracking.
• Maintain the warehouse and ensure everything is current.
• Utilize Coupa for procurement tasks and respond to daily emails.
• Deliver lab orders and office supplies as needed.
• Change out bulk hazmat tanks.

Essential Skills

• High school diploma with 2+ years of experience in a fast-paced environment such as warehouse, logistics, or inventory management.
• Attention to detail and ability to document work under GMP regulations.
• Comfortable working independently and reliably with a sense of urgency.
• Proficiency in Microsoft Word and Excel, as well as familiarity with Coupa and Microsoft Outlook.
• Ability to lift up to 50 pounds.

Additional Skills & Qualifications

• Experience with dock and inventory is a plus.
• Certification in IATA Dangerous Goods is advantageous.
• Knowledge of DOT Hazardous Materials is beneficial.
• Familiarity with GMP/GLP practices is preferred.

Work Environment

The position is based in a lab setting that is fast-paced and production-oriented, requiring the ability to adapt quickly to changing priorities. The lab, located in Madison, WI, tests food and dietary supplements for nutritional value. With 400 employees in the department, including 200 in the lab, the work can be repetitive based on team assignments. Expect to stand for the majority of the day, walking between 15,000-25,000 steps daily.

This is a Contract to Hire position based out of Madison, WI.

The pay range for this position is $21.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Madison,WI.

This position is anticipated to close on Jul 17, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.