ENGINEERING MATERIAL CLERK

Job Description

Job Description

Job Summary:

The Material Purchase and Inventory Manager is responsible for the end-to-end management of

Engineering , Project items, Job orders, packaging material procurement and inventory control of

these for monitoring at the pillow manufacturing plant. This role ensures consistent material

availability for Maintt, production, machines and manages inventory transactions in SAP/WMS,

and enables efficient supply planning and production execution.

Essential Duties and Responsibilities: Reporting relationships, work assignments, and work schedules may be subject

to change in order to meet company needs and business requirements. Duties include:

Procurement and Vendor Management:

• Develop, maintain, and execute Engg and Project material procurement plans based on

Maintenance reqt , Project reqt and production schedules.

• Identify, evaluate, and negotiate with vendors to ensure timely delivery, best pricing, and

material quality.

• Maintain approved supplier list and ensure supplier compliance with company standards

(quality, delivery, sustainability, etc.).

• Issue Purchase Orders (POs), track deliveries, and resolve any discrepancies or delays.

Inventory Planning, Receiving & Control:

• Oversee receiving of materials into SAP and WMS systems, ensuring timely and accurate

recording.

• Ensure all inbound materials are quality checked, barcoded (if required), and stored in correct

warehouse locations.

• Maintain optimum inventory levels to support uninterrupted production and prevent

overstock or expiry.

• Monitor inventory movement and implement FIFO (First-In-First-Out) practices.

• Conduct regular physical inventory counts and reconcile with ERP/WMS data.

• Ensure warehouses for materials are well-organized, labeled, and compliant with safety and

audit standards.

Material Reservation & Production Allocation:

• Manage material inventory reservations in SAP/WMS aligned with production planning

schedules.

• Ensure timely and accurate allocation of materials for maintenance and for production.

• Track consumption and variance to support real-time ost reporting.

Inventory Monitoring:

• Monitor and report inventory levels and warehouse stock health.

• Track aging, batch management, and inventory rotation to reduce risk of slow or obsolete

stock.

Cost & Data Management:

• Monitor material and inventory holding costs; identify opportunities for savings and process

efficiency.

• Maintain detailed and accurate records of purchase transactions, inventory levels, and

movement.

• Collaborate with finance for material cost planning, monthly closings, and reporting.

Cross-functional Coordination:

• Coordinate daily with Maintenance, Project, Production, Quality, Planning, and Logistics teams for

smooth material flow.

• Participate in S&OP and MRP review cycles to align inventory and purchasing with demand

trends.

• Lead material/inventory control meetings to identify risk areas and drive action plans.

Key Performance Indicators (KPIs):

• Material availability vs. schedule adherence

• Inventory accuracy

• Inventory turnover ratio

• SAP/WMS transaction accuracy and timeliness

• Purchase price variance (PPV)

• Aging metrics

• Supplier delivery and quality scorecard performance

• Critical Inventory management

Note: Additional responsibilities not listed here may be assigned at times.

Accountability, Authority, & Responsibility:

Directly carries out supervisory and execution responsibilities in accordance with the organization's policies and applicable laws. Should motivate, guide and advice to the entire team at the appropriate time to combat challenges and trouble shoot on day to day basis. Provide adequate resources to the team for performing their day to day duties and responsibility. Adequately recognize and appreciate the contributions made by the team. Coach subordinates while executing job responsibilities.

Key Customers:

Applicable to all products manufactured and outsourced

Required Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Graduation / 2-3 Yrs Exp/ Preference will be SAP experience Compliant

Language Skills:

Strong communicator with ability to express point of view with confidence. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, suppliers , and the general public.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills:

To perform this job successfully, an individual should have standard computer skills including use of e-mail, use of word processing, presentation and spread sheet tools. Should be familiar with storage of files and data security.

Certificates, Licenses, Registrations:

Other Skills and Abilities:

SAP , WMS

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing this job the employee is required to sit for several hours and is occasionally required to stand, walk, stoop and use hands to finger, handle or feel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include depth perception and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The risks and exposures associated with this function are those commonly associated with desk jobs and other sedentary jobs. No major physical hazards are expected, other than those associated with the use of computers, filing equipment, office equipment such as copiers, fax machines, scanners etc.

The Company may at any time change any or all of the conditions under which I am permitted to work remotely or withdraw permission to work remotely with or without advance notice. This includes exceptional circumstances of required in-office presence, as per company requirements for business needs (i.e. audits, customer meetings, management meetings, Market Weeks, etc.)

Remote employees who are commuting to the corporate office in the same

geographical area (50 miles) as they reside in will not be reimbursed for commuting time, transportation

costs, or meals. Commutes and personal meals are reimbursable expenses only when traveling outside

of the employees’ residential or corporate metropolitan area (50 miles). However, these employees

should notice a considerable savings in items such as monthly commuting costs, office attire, meals, etc.

Equipment Used:

Office equipment such as computer, telephone, copier, fax machine, scanner etc.