Executive Assistant

Executive Assistant Provide high-level administrative support to executive leadership and Human Resources. Manage executive calendars, meetings, appointments, reminders, and scheduling needs. Manage the front desk of the administrative office, serving as the primary point of contact for visitors, employees, vendors, deliveries, and incoming inquiries. Maintain a professional and organized reception area and ensure visitors are appropriately greeted, directed, and assisted. Answer, screen, and route incoming calls and messages for the administrative office. Receive, sort, and distribute mail, deliveries, faxes, and other incoming documents. Coordinate day-to-day front office administrative needs and help ensure the administrative office operates smoothly. Prepare correspondence, memos, reports, presentations, meeting materials, and other business documents. Prepare for meetings, take and distribute meeting minutes, and follow up on assigned action items. Assist with new-hire orientation preparation, including preparing materials and ensuring required items are ready in advance. Maintain confidential executive, HR, governance, committee, compensation, finance, policy, and organizational records. Assist with maintaining and updating policies, procedures, manuals, and administrative documents. Coordinate meeting rooms, catering, supplies, company events, employee activities, and other logistical needs. Coordinate travel arrangements as requested. Monitor executive and administrative needs and provide proactive follow-up on upcoming deadlines, commitments, and projects. Assist with office supply, furniture, equipment, and administrative purchasing needs. Work collaboratively with other administrative departments and provide project support as assigned. Maintain the highest level of professionalism, discretion, and confidentiality at all times. Perform additional administrative duties and special projects as assigned. Project Mgmt: Novice Planning/Organizing Skills: Novice Microsoft PowerPoint: Novice Microsoft Word: Novice Microsoft Excel: Novice Interpersonal Skills: Novice Analytical Skills: Novice Adaptability Skills: Novice Computer/Tech Literacy: Novice Team Player: Works well as a member of a group Functional Expert: Considered a thought leader on a subject Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization Self-Starter: Inspired to perform without outside help Goal Completion: Inspired to perform well by the completion of tasks High School or better. Some college or better preferred. Minimum of 4 years of professional office or Executive Assistant experience, preferably supporting senior or executive-level leadership. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Northeast OB/GYN Associates