HR Coordinator

Job Description

Job Description

We are hiring now for an HR Coordinator in Melbourne, FL - Join the SMTC Team!

Company Overview: At SMTC Corporation, we are driven by a clear purpose: "We believe we enhance people's lives and our world every day." Our vision is to be an inspiring organization that earns the trust and admiration of our customers. As the best-in-class EMS provider, we strive to achieve the highest industry returns, driven by our passionate and dedicated employees.

Benefits Highlights:

• Competitive salary package with 401K and company match
• Paid time off (PTO) and paid holidays
• Tuition reimbursement for professional development
• Comprehensive Medical HRA Plan
• Short-term/Long-term Disability Insurance, and more.

Summary:

The Human Resources Coordinator provides administrative, operational, and project support to the HR Manager and HR Business Partner team to ensure effective execution of HR priorities and initiatives. This role supports core HR processes including employee records management, leave administration, onboarding and offboarding coordination, and employee communications. The HR Coordinator serves as a key point of contact for employee inquiries, assists in the preparation of HR metrics and reporting, and contributes to the successful delivery of employee engagement programs and HR initiatives. Through strong organization, attention to detail, and collaboration across functions, this role helps maintain compliant HR operations and supports a positive employee experience across the organization.

Essential Functions:

• Provide administrative and project support to the HR Manager and HRBP team, ensuring HR priorities and initiatives are executed effectively.
• Maintain and update employee records, ensuring data accuracy and compliance.
• Administer leaves of absence (FMLA, STD, LTD), track requests, and prepare leader correspondence for approvals and return-to-work status.
• Prepare HR reports, metrics, and presentations to support leadership and HRBP initiatives.
• Act as a point of contact for employee inquiries, providing timely and accurate responses.
• Support execution of company-wide HR programs, including eNPS surveys, Webzine content coordination, and employee engagement campaigns.
• Assist in onboarding and offboarding processes, including offer letters, background checks, termination paperwork, and exit interviews.
• Support HR in delivering communication campaigns that promote learning opportunities.
• Support preparation of reports for HR metrics, compliance audits, and leadership reviews.
• Provide occasional cross functional support to additional HR functions.

Competencies:

• Maintains accurate employee records, documentation, and reports by carefully reviewing information for completeness and accuracy.
• Effectively prioritizes multiple tasks and deadlines while maintaining organized files, tracking systems, and HR documentation.
• Communicates clearly and professionally with employees, leaders, and HR team members while responding to inquiries in a timely and service oriented manner.
• Handles sensitive employee and organizational information with discretion while adhering to company policies and ethical standards.
• Demonstrates curiosity and initiative in developing knowledge of HR practices, policies, and processes while actively pursuing professional growth in the HR field.
• Works effectively with HR team members and cross functional partners to support HR initiatives and daily operations.

Qualifications:

• Education: High School Diploma. Currently enrolled in a Bachelor’s program or recent graduate with a degree in Human Resources or Business Administration preferred.
• Certifications: N/A
• Experience:
  • 1 to 3 years of administrative, coordination, or office support experience, preferably within Human Resources or a related business function.
  • Internship or early career experience supporting HR processes such as onboarding, employee records management, or HR reporting preferred.
  • Experience working with confidential information and maintaining accurate documentation and records.
  • Demonstrated experience providing customer service or employee support in a professional environment.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), or similar business tools required.

Physical Requirements:

• Prolonged sitting at a desk and working on a computer for extended periods.
• Frequent typing and data entry requiring hand-eye coordination and manual dexterity.
• Occasional standing, walking, and reaching to retrieve files or attend meetings.
• Occasional lifting up to 30 lbs (files, training materials, or equipment).

Mental Requirements:

• Strong problem-solving skills to address employee inquiries and HR-related issues.
• Effective communication skills (verbal and written) for interacting with employees and leadership.
• Ability to manage multiple priorities in a fast-paced environment with frequent interruptions.
• High attention to detail to ensure accuracy in employee records, reports, and HR documentation.
• Confidentiality and discretion in handling sensitive employee information.
• Ability to analyze information, review documentation, and maintain accuracy when managing employee records, reports, and HR documentation.

Work Environment:

• Work is performed in a professional, climate-controlled office setting with exposure to standard office noise levels and lighting. The role routinely uses typical office equipment, including computers, phones, printers, and related peripherals. Duties may involve extended periods of sitting, sustained computer work, and regular interaction with internal staff. Employees may occasionally access production areas, which may expose them to elevated noise levels, temperature variations, or manufacturing activity. All employees are expected to comply with workplace policies, safety protocols, and organizational procedures. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel: 0-10% of the time based on business needs.

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

SMTC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, disability, veteran status, genetic information or other protected status.

If you require assistance completing this application due to a disability, please contact Human Resources to ask for an accommodation or an alternative application process.