Project Administrator

Project AdministratorBGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over 800 employees, spanning the fields of Engineering, Geoscience, Software, Geomatics, Data Science, Accounting, Administration, Health & Safety and Human Resources. Alongside our clients and industry partners, BGC works collaboratively as 'One Team', dedicated to solving the world's most critical applied earth science challenges. BGC has offices located across Canada, the United States, Chile, the Dominican Republic, and Australia.Our flat management structure creates a culture of innovation, excellence and transparency and a casual, dynamic and inclusive work environment. BGC prides itself on offering training and mentoring opportunities to further our employees' professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team.We believe in One Team, Excellence, Curiosity, Common Sense and Clarity.The RoleBGC is seeking a highly motivated and organized Project Administrator to support Alaska-based projects while providing administrative support for the launch and ongoing growth of BGC's Anchorage office and team. This role will begin as a 'work from home' position for a candidate located in Anchorage, Alaska, and will transition to a fully in-office position following the opening of BGC's Anchorage office. You will work closely with Project Managers, Admin Leads, administrative teammates and staff across all BGC offices in a fast-paced consulting environment. The ideal candidate is adaptable, proactive, takes initiative, communicates clearly, and takes pride in delivering high-quality work.ResponsibilitiesProject and Field Logistics Coordinate field crew logistics, including resource and vehicle tracking, travel, and accommodations.Maintain project team calendars, including milestones, deliverables, vacations, field schedules, and travel.Coordinate meetings, take notes, and track action items.Source and coordinate field-related equipment, supplies, and vendor services, including shipping and receiving.Project Administration and Document Control Apply project specific document control requirements to maintain the quality of project deliverables.Assist Project Managers and Project Accountants with regular progress and accrual reporting, invoicing, and budget tracking.Maintain project team SharePoint sites, filing systems, and Teams channels.Prepare and format letters, reports, presentations, and other project documents.Support onboarding for new team members and track training completion.Anticipate project team needs and proactively recommend practical solutions.Complete a variety of administrative and project tasks as needed, such as field data entry and compiling appendix materials.General Administrative Support Contribute to the search for local office space and assist with related coordination.Coordinate general office organization, supplies, and day-to-day administrative needs.Support planning for office and project events, workshops, and team activities.Track BGC personnel shift rotations and coordinate related logistics.Welcome visitors (clients, contractors and BGC personnel) to the Anchorage office space and support travel-related needs, including accommodations, vehicle bookings, and local area information.Contribute to the development of a positive office culture that aligns with BGC's broader One Team approach.Support broader BGC teams and projects as needed.Required Education, Experience & Competencies10+ years of relevant experience in administration.Demonstrate initiative and work proactively.Adapt quickly and manage changing priorities effectively.Organize work, meet deadlines, and maintain strong attention to detail.Proficient with Microsoft Office, Adobe Acrobat, and confident learning new programs.Communicate clearly and professionally, both verbally and in writing.Work independently and stay accountable for results.Have a common-sense approach and sound critical thinking skills.Collaborate effectively in a team environment.Contribute to a positive and inclusive office and team culture.Company BenefitsBGC offers our employees the following:Our 'One Team' culture supporting health, wellness, safety and diversityComprehensive benefits package: Health, Dental and Vision coverageLTD, Life, AD&D and Business Travel InsuranceEmployee Assistance ProgramPaid Time Off: Vacation, Sick, HolidaysParental leave top upsProfessional development and mentoring opportunitiesFlat management structureSocial and wellness activitiesCasual and professional work environmentCompensationThe estimated base salary range for this position is $60,000 - $75,000 USD per annum, however base pay will be commensurate with job-related knowledge, skills, and experience. BGC's compensation package also includes a discretionary bonus plan, training allowance, and comprehensive medical and dental plan.Equity, Diversity and InclusionBGC Engineering Inc. strives to create a workplace where equity, diversity and inclusion are embedded throughout our workplace culture and practices. Join us in our commitment to honour individuality, ensure fairness, and create a welcoming environment for everyone. BGC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you need assistance or an accommodation with your application, please contact our HR Team at View email address on click.appcast.io(1) At BGC, we use Artificial Intelligence to streamline parts of the recruitment process, however all decisions about candidate selection and advancement continue to be made by our hiring team.(2) This is a newly created position, reflecting our continued growth and investment in expanding our capabilities.(3) This posting will remain open until the position has been filled.(4) Privacy Notice: By submitting an application you are consenting to BGC Engineering Inc. using and storing provided information about you for monitoring purposes relating to your application or future employment.