Payroll Manager

Job Description

Job Description

Position Summary  

The Payroll Manager is a subject matter expert responsible for the accurate, timely and compliant processing of the organization's payroll. They will ensure that systems, policies and practices support the organization's strategic goals and culture while meeting all applicable federal, state and local compliance requirements. The Payroll Manager leads, manages and develops the team, processes and controls needed to pay employees accurately and on time while safeguarding the accuracy and integrity of payroll data.  This role fosters partnership across Human Resources, Finance and Accounting, and Operations, while providing excellence in customer service and collaboration daily to all employees supported by this team.   

Salary: $100,000 - $115,000 

Schedule: Full - Time / Monday – Friday, 8:00am-5:00pm 

Work Environment:  Hybrid - Corporate Office in St. Louis Park

Lifespark Benefits Include:  

• Annual Reviews/Raises {Shift differentials if applicable}  

• Paid Time Off – Vacation Time  

• Mileage reimbursement 

• Medical, Dental, Vision benefits for Full Time Hires  

• Short-Term Disability & Long-Term Disability Insurance  

• Life Insurances  

• 401k + Company Match for full-time and part-time employees  

• Referral bonuses  

• Career path to other positions within our growing company!  

Position Functions and Responsibilities  

• Provide hands-on leadership support to the payroll team, leading and developing staff to increase their capability in areas including, but not limited to payroll processing, tax compliance, garnishments, benefits deductions, payroll accounting, and system optimization. 

• Formulates and continually improves payroll processes, controls and the team's strategy with a steady focus on accuracy, efficiency and employee experience. 

• Manages the end-to-end processing of multi-state payroll, including new hires, terminations, garnishments, tax withholdings, benefits deductions, and off-cycle payments, ensuring accuracy and timeliness each pay cycle. 

• Remains current with payroll tax laws, wage and hour regulations, and local, state and federal compliance requirements to ensure alignment of payroll processes and controls. 

• Develops and utilizes payroll analytics and KPIs, and partners with Finance to reconcile payroll accounts and support accurate general ledger reporting. 

• Proactively identifies, defines and resolves complex payroll and broad impact business-related issues, including audit findings and system discrepancies. 

• Ensure legal compliance for payroll in all applicable legal areas including but not limited to FLSA, IRS and state tax regulations, wage garnishment law, and unclaimed property/escheatment requirements. 

• Other responsibilities as needed. 

Qualifications   

• Bachelor's degree in accounting, finance, business administration, or a related field preferred 

• Minimum of 5 years' experience working in payroll processing and administration, including at least 2 years in a supervisory or lead role 

• Strong payroll foundation with breadth and depth of multi-state payroll knowledge, tax regulations, data analytics, and best practices preferred. 

• Certified Payroll Professional (CPP) designation preferred.  

• Prior experience overseeing payroll within a UKG/WFM environment strongly preferred. 

• Knowledge of specific payroll complexities of health care organizations and 24/7 operations preferred. 

• Ability to understand and effectively facilitate process improvement and change management related to payroll systems, policies and organizational objectives.  

• Ability to clearly articulate complex payroll subjects in straightforward terms for employees and managers. 

• Demonstrate strong knowledge of payroll tax law, wage and hour compliance, and audit practices. 

• Proven success leading payroll teams and representing the entire company, including role modeling the culture, values, and expected behavior. 

• Comfort in ambiguity and ability to make sound choices in complex, time-sensitive situations which balance the needs of the business and the employee. 

• Must be proficient with technology and technological applications typically accessed in a corporate environment. 

Physical Demands  

The following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Employees are occasionally required (1-33% of the time) to walk, sit, kneel, reach, twist, crawl, stoop, crouch, climb and balance 

• The employee is occasionally (1-33% of the time) required to squat, bend, stand 

• While performing the duties of this position, the employee is regularly (67-100% of the time) required to use hands and fingers to handle and feel; reach with hands and arms; talk; and hear 

• Specific vision abilities required by this position include distance vision, color vision and ability to adjust focus 

Work Environment  

• A willingness to work beyond normal working hours when needed, particularly around payroll processing deadlines, month-end, quarter-end, and year-end close. 

Lifespark is a complete senior health company headquartered in St. Louis Park, Minnesota. Since 2004, we’ve been helping seniors stay healthy, navigate their health care options with confidence, and live fuller, more independent lives as they age. That’s where our people come in – from accounting and health technology to front-line nurses, advanced practice professionals, caregivers and everything in between, we are all invested entrepreneurs focused on helping people age magnificently.  

Our Lifespark culture has created not only an award-winning workplace — earning Star Tribune Top Workplace 12 times, Minneapolis Business Journal Best Places to Work three times, and Top USA #1 in Healthcare — but a place where you have the room to be creative, make a difference, and have a purposeful, direct impact on how people age. Lifespark’s full continuum of services offers a breadth of roles with the support to grow your career. To see the experience we are creating, watch our award-winning video Going South – this is the experience you will help create at Lifespark! Changing the age-old story starts with you – let’s get you hired 

It has been and will continue to be our policy to provide equal employment opportunities to all employees and applicants without regard to age, race, creed, color, disability, marital status, sex, gender identity, national origin, ancestry, sexual orientation, arrest record, conviction record, military service, use or nonuse of lawful products off the Employer’s premises during nonworking hours, or declining to attend a meeting or to participate in any communication about religious matters or political matters, or any other status protected by federal, state, or local law.