Production Coordinator

Applicants must be legally authorized to work in the United States at the time of hire. We are not able to provide visa sponsorship for this role. Imagine Exhibitions, a pioneer in global traveling entertainment and immersive experiences, is seeking a full-time Logistics Coordinator. This person must possess a high level of creativity, strong attention to detail, excellent communication skills, and the ability to handle multiple projects at one time. Position Scope: The Production Coordinator will report directly to the Senior Project Manager and be responsible for maintaining existing systems and creating new processes for interdepartmental organization in addition to assisting project and production managers with all details of multiple turn-key traveling exhibitions, including but not limited booking air and ground travel for crew, managing deliverables and supplies, maintaining budgets, and coordinating travel schedules. This person is a part of the Production team at Imagine and should be highly organized and self-motivated, communicate well across multiple teams, and be able to juggle multiple projects simultaneously while enjoying working in a fast-paced, growing company. A successful candidate will have a can-do attitude and understand that at Imagine, our team members are the “secret sauce” to our success. The successful candidate will have the potential to grow and move up in the Company. Excel / Google Sheet skills needed: Formulas Dropdowns Forms Photo upload/org Conditional formatting Responsibilities: Work with both Project Managers to develop, drive, and implement project goals. Facilitate interdepartmental organization and communication Generate and maintain forms, templates, and other departmental paperwork/functions Work within Production department (and interdepartmentally as needed) to streamline workflows by consistently creating and implementing new systems and processes Coordinate and lead meetings to ensure all Production needs are communicated and met Assist Project Managers with all details of multiple turn-key traveling exhibitions including but not limited to: Booking travel for crew (communicating flight options, securing air/ground transportation and accommodations, tracking travel credit usage, etc.) Coordinating worldwide shipping logistics (obtaining multiple quotes, working with customs, coordinating with the host venue, etc.) Processing invoices and coding expenses Reconciling expenses and answer questions as they arise from the Accounting Department Maintaining excellent customer service with all host museums and venues Generating and maintaining/updating Standard Operating Procedures for all departmental processes Maintaining crew contact database Facilitating and onboarding contracted crew Create and maintain budgets Track and facilitate long-term projects and communicate ongoing needs within Production Department Maintain shared files of each show (reports, photos, manuals, schedules, print files, etc.) Maintain excellent customer service with all host museums, vendors, and venues. Provide departmental support for all new and existing systems Other duties as assigned Prerequisite Knowledge, Skills, and Abilities: Experience in exhibition field; tour venue routing and planning preferred. Excellent written and oral communication skills Must possess good interpersonal skills from talking to clients and partners, to talking with teams internally Proficient in Microsoft Office Suite and Google Office Suite Strong attention to detail and a high level of organization Must possess a results-oriented work ethic Ability to handle multiple projects simultaneously Ability to function in high-pressure situations. Must be a self-motivated, creative problem solver Out-of-the-box thinker with an awesome attitude, persistence, and sense of humor This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related duties as assigned by immediate supervisor and other management as required. Imagine Exhibitions Inc. reserves the right to revise or change duties as the need arises. This job description does not constitute a written or implied contract of employment. Health insurance Life insurance Vision insurance We are an equal opportunity employer and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other legally protected status. #J-18808-Ljbffr