Office Administrator

Administrative Support AssistantThe Administrative Support Assistant supports the general administrative functions of a wide variety of administrative tasks including answering phones, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing general office supportPrinciple Duties and ResponsibilitiesCommunicate routine and general information to staff, customers, and/or the public about standard services, processes, and procedures using prescribed or established guidelinesSchedule/cancel appointments and meetingsEstablish and maintain office files and activity logsAssist with routine travel arrangementsReceive, process, and ensure confidentiality of sensitive information and materialsMaintain inventory of office equipment and suppliesMaintain and update mailing lists; organize and implement mass mailingsPerform routine data entryReview documents and ensure proper formatPrepare, process, update, and compile routine documents, records, and reportsPrepare routine correspondence, reports, and other documentsQualificationsMinimum of a high school diplomaMinimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferredWorking knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)Working knowledge of various office equipment (computer, scanner, etc.)