Accounts Payable Manager

Job Description

Job Description

Accounts Payable Manager

Location: Collinsville, IL

About Vector

Vector is a veteran-owned company providing construction, utility, infrastructure, and workforce solutions throughout the United States. Built on a foundation of safety, service, and accountability, Vector supports critical projects that help build and maintain the communities we serve. We are seeking qualified Accounts Payable Manager professionals to join our team.

Position Overview

The Accounts Payable (AP) Manager leads the accounts payable function and is responsible for the accuracy, timeliness, and internal-control integrity of company payables. Reporting to the Controller, the AP Manager supervises AP staff and oversees invoice processing, vendor administration, payment operations, PCard administration, and related accounts payable controls.

The AP Manager partners closely with Accounting, Finance, Operations, Procurement, and vendors to resolve escalated issues, support cash flow forecasting and month-end close, strengthen processes and controls, and maintain accurate and reliable financial records across Vector's business operations.

Responsibilities

• Lead the day-to-day accounts payable function and supervise, train, and develop assigned AP staff
• Assign and prioritize workloads to ensure invoice processing and payment deadlines are consistently met
• Coach employees on accuracy, productivity, process adherence, and performance expectations
• Conduct performance evaluations and address performance concerns in partnership with leadership and Human Resources
• Serve as the escalation point for complex invoice, vendor, payment, and account issues
• Oversee end-to-end invoice processing, coding, approval routing, and payment administration
• Manage payment cycles including check, ACH, wire, and electronic payments in accordance with established authorization requirements
• Review and initiate payment batches and ensure appropriate approvals and supporting documentation are maintained
• Assess, document, implement, and enforce AP policies, approval hierarchies, authorization requirements, and segregation-of-duties controls
• Monitor for duplicate payments, fraud indicators, unusual transactions, and control exceptions and coordinate resolution as appropriate
• Ensure AP activities comply with established company policies and applicable tax and reporting requirements, including 1099 and W-9 administration
• Maintain appropriate documentation and controls supporting subcontractor compliance requirements where applicable
• Support internal and external audits and provide applicable AP records, schedules, and supporting documentation
• Manage AP cut-off procedures, accrual identification, open invoice review, and other AP activities supporting month-end and year-end close
• Prepare and review AP aging, accrual, cash disbursement, and other recurring reports
• Analyze AP activity and trends and communicate material risks, discrepancies, or issues to the Controller
• Support cash flow forecasting by maintaining visibility into upcoming payment obligations and anticipated disbursements
• Partner with Accounting to ensure AP activity is accurately reflected within the general ledger and financial reporting
• Maintain productive relationships with key vendors and subcontractors and resolve escalated invoice, payment, and account-term disputes
• Partner with Operations, Procurement, Accounting, and other functions to resolve recurring discrepancies and improve the invoice-to-payment process
• Oversee vendor administration and support accurate vendor records, payment terms, and required documentation
• Serve as a primary AP resource for business leaders and cross-functional partners regarding payment processes, controls, and escalated issues
• Identify and implement opportunities to improve AP workflows, automation, controls, reporting, and system utilization
• Serve as the AP subject-matter expert for applicable accounting, ERP, PCard, and expense-management systems
• Support system implementations, upgrades, testing, data validation, and process changes
• Develop and maintain AP procedures, documentation, and training resources
• Monitor process effectiveness and recommend scalable solutions that strengthen efficiency, accuracy, and financial controls

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred; equivalent relevant experience may be considered
• 5 or more years of progressive accounts payable or accounting experience, including at least 2 years of supervisory or team-lead experience
• Strong working knowledge of accounts payable processes, general ledger coding, payment administration, and internal control principles
• Demonstrated experience supervising, coaching, developing, and holding employees accountable for performance and deadlines
• Working knowledge of 1099 and W-9 requirements; experience with subcontractor compliance documentation is a plus
• Experience supporting multi-entity or multi-state accounts payable operations preferred
• Strong analytical and problem-solving skills with the ability to identify control issues, investigate discrepancies, and implement practical solutions
• Proficiency with Microsoft Excel and accounting/ERP systems; experience with construction-industry ERP platforms, PCard systems, and expense-management tools is a plus
• Strong organizational and communication skills with the ability to manage competing priorities and collaborate effectively across all levels of the organization

What We're Looking For

We are seeking an experienced accounts payable professional with strong technical knowledge of AP operations, financial controls, payment administration, and accounting processes. The ideal candidate has demonstrated experience leading and developing AP teams, managing competing priorities and deadlines, resolving complex payment and vendor issues, and improving processes and controls. This individual should be highly organized, analytical, accountable, and comfortable collaborating across Accounting, Finance, Operations, Procurement, and other areas of the organization.

APPLY NOW

If you believe your background aligns with this opportunity, we encourage you to apply. A member of our team will review your application and contact qualified candidates to discuss the role and share additional details about the opportunity.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state, or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes, or to perform the essential functions of a position, please contact the Company's Human Resources department.