Data Coordinator

Data Coordinator

Salary: $26.37- $28.57/hour

Position Summary:

The Data Coordinator for the Lexington Academy & Bilingual School is responsible for the management and compliance requirements of data for all program components that include Compass and SONYC Extended Day Programs, Holiday, Summer Rising, 21st CCLC E-Z Reporting System, and CSIS for Lexington Academy & The Bilingual Bicultural School. The Data Coordinator reports to the Director of East Harlem Center.

Children's Aid Mission:

To help children in poverty to succeed and thrive. We do this by providing comprehensive support to children and their families in targeted high-needs New York City neighborhoods. Children's Aid annually serves children and their families at over 40 sites in New York, as well as through three national program models. Children's Aid is concentrating its efforts on creating cradle-through-college pathways in high-need neighborhoods, with a focus on children's health, family stability, education, and social and emotional development.

Culture and Values:

We put children, youth, and families first: We listen to and incorporate the voices of children, youth and families in all that we do. We seek equity and transformation in our communities: We courageously work within and outside systems to create opportunities for children, youth and families. We strive for excellence: We hold ourselves to the highest standards and are committed to continuous learning and improvement. We are powered by collaboration: Our work is stronger when we trust, partner, and respect each other and the communities we serve. We are driven by compassion: We lead with kindness, care, and empathy and believe in the endless potential of the people we serve and our team.

Essential Duties and Responsibilities:

• Work closely with School Age Director, Director, Office of Performance Management and the Youth Division's Director of Strategic Impact to ensure the accuracy and integrity of all data systems.

• Engage in data analysis, reporting, and data visualization.

• Maintain up-to-date and accurate records of student enrollment, attendance, and participation in databases.

• Ensure worker files contain all necessary and up-to-date participation documentation.

• Attend database management trainings as required by funders and/or division leadership.

• Understand program goals, monitor progress towards meeting these goals, and communicate this progress to program leadership on a regular basis.

• Work with each program director to collect quantifiable as well as assessment data.

• Assist in the completion and processing of reports for the site and division, DYCD, BGCA.

• Manage the site's Youth Services Information System (CSIS) and responsible for ensuring data entry for DYCD and OCS contracts that include COMPASS & SONYC afterschool, summer camp, 21st CCLC programs, and mental health services.

• Create, distribute, and collect attendance sheets for all programs.

• Generate data reports at regular intervals throughout the year to check for accurate and complete data collection to address discrepancies in a timely manner.

• Identify and resolve any data issues resulting with missing student and service information.

• Develop and maintain documentation of data systems, standards and procedures for reporting purposes.

• Design and implement custom pages/data tables to improve functionality of CSIS and reporting with support from the Office of Performance Management.

• Assist with the preparation and submission of Workscopes for COMPASS, SONYC and 21st CCLC contracts.

• Ensure the daily input of afterschool attendance for youth in DYCD online and any contract on site.

• Work collaboratively with Office of Performance Management to address inquiries regarding information sharing and to troubleshoot concerns that arise with data system glitches.

• Key member of the site's management team.

• Assist in day to day operations of the division/program as needed.

• Provide advocacy and follow up with parents for submission of required documentation for their child's enrollment into afterschool program.

• Perform all other related duties as assigned by his/her supervisor or a member of Children's Aid senior management.

Minimum Qualifications:

• Associates Degree required; Bachelor Degree in Education, Information Technology of related field.

• At least two years' experience working with data entry management, analysis, reporting and supervision of staff.

• Good relationship building and communication skills.