Brain Health Training Program Coordinator - Alzheimer's Disease Research Center (ADRC)

Brain Health Training Program Coordinator - Alzheimer's Disease Research Center (ADRC)

The Brain Health Training Program (BHTP) Coordinator serves as the primary operational lead for the day-to-day management, coordination, and implementation of the BHTP. They are responsible for coordinating and facilitating the educational and academic opportunities that advance the efforts of the KU ADRC which will include fellowships, graduate students, and NIH sponsored training programs. The BHTP Coordinator provides support by facilitating and advancing trainees through education programs. This position will work with existing programs and new programs, with a goal of expanding formal training opportunities and showcasing the ADRC. The coordinator is also responsible for developing, implementing, maintaining, and continuously improving operational infrastructure necessary to support complex NIH-funded training programs. The role requires strong project management, process standardization, and independently operationalizing program activities from planning through implementation.

Job Duties

• Work with program leadership to advance the vision, goals, and strategic priorities of the training program.
• Coordinate training program activities, including visiting scholars, lectureships, seminars, collaborative workgroups, retreats, and other educational forums.
• Coordinate trainee recruitment, outreach, application review, onboarding, and retention efforts across all educational programs.
• Maintain trainee records, appointments, progress tracking, and documentation required for NIH training grants and institutional reporting.
• Monitor trainee compliance with program requirements, training activities, seminars, and educational expectations.
• Maintain regular communication with trainees, faculty mentors, program leadership, and external collaborators regarding program activities, opportunities, and requirements.
• Promote awareness of and participation in training programs and educational opportunities.
• Coordinate trainee orientation and onboarding activities, including workspace, technology, and resource needs.
• Coordinate observing and shadowing opportunities for trainees.
• Assist with preparation of annual progress reports, trainee tables, evaluation metrics, and other required reports for federally funded training programs and oversight bodies.
• Assist with program evaluation and continuous quality improvement efforts.
• Schedule and coordinate advisory committee meetings, Board of Directors meetings, training retreats, and other program meetings and events.
• Work with finance and administrative teams to oversee trainee stipends, monitor spending, and prepare financial reports for program leadership and funding agencies.
• Coordinate and draft content for newsletters, educational communications, and program event calendars.
• Ensure trainee applications, program descriptions, and related materials remain current with academic and institutional partners.
• Collaborate with university partners to maintain program compliance, visibility, and representation across institutional materials and communication channels.
• Assist leadership with the development of new training opportunities, programming, curricula, and educational initiatives.
• Manage day-to-day program operations, anticipate operational needs and deadlines, implement solutions, and ensure projects and deliverables are completed accurately and on time.
• Coordinate communications, scheduling, document distribution, operational decision-making, and the handling of confidential information.
• Develop and maintain annual operational calendars, project trackers, milestone timelines, and reporting schedules for training-related activities.
• Maintain organized, version-controlled electronic files, records, and shared resources that support program operations and accessibility.
• Develop, document, implement, and continuously improve administrative workflows, trainee processes, and operational procedures.
• Create and maintain standard operating procedures (SOPs), manuals of procedures, workflow documentation, tracking systems, reporting tools, and organized shared program resources.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Work Environment

• Day shift.
• In-person participation is required, particularly for BHTP meetings, seminars, and events, though hybrid options are also available.

Required Qualifications

Work Experience:

• Four (4) years of relevant experience. Relevant education can be substituted on a year-for-year basis.
• Experience interacting with healthcare or research related personnel.
• Experience working with medical terminology and national grant policies and procedures.
• Experience managing multiple complex projects simultaneously and meeting deadlines.

Preferred Qualifications

Work Experience:

• Experience in academic or medical center educational programs.
• Experience working with trainees in healthcare-related fields.
• Experience working with training programs, grants and human resources functions.
• Experience with prior teaching, curriculum coordination/development, or similar.
• Experience with event planning and coordination.

Skills

• Communication Skills
• Meeting Deadlines
• Organizational Skills
• Attention to Detail
• Microsoft Office Suite
• REDCap
• Critical Thinking
• Problem Solving

Required Documents

• Resume/CV
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.

Employee Type: Regular

Time Type: Full time

Rate Type: Hourly

Compensation Statement: The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range: $28.20 - $38.35

Minimum: $28.20

Midpoint: $33.17

Maximum: $38.35