Administrative Assistant

Job Description

Job Description

We are seeking an organized and detail-oriented Administrative Assistant to support our Import Procurement Department. This role will focus on data entry, maintaining procurement records, updating Bills of Materials (BOMs), and preparing international shipping documentation.

Key Responsibilities:

• Enter and maintain BOMs, supplier information, and procurement data in the ERP system
• Perform accurate data entry and review records for completeness
• Prepare commercial invoices, packing lists, shipping instructions, and other import/export documents
• Coordinate with suppliers, freight forwarders, customs brokers, and internal departments
• Track international shipments and maintain shipping records
• Assist with resolving documentation discrepancies
• Generate reports and provide general administrative support

Work Environment:
Primarily an office position within a manufacturing facility, with occasional access to warehouse and production areas.

Qualifications:

• High school diploma or GED required
• 1–3 years of administrative experience preferred
• Experience with procurement, logistics, manufacturing, or supply chain is a plus
• ERP system and data entry experience preferred
• Proficiency with Microsoft Office, especially Excel, Word, and Outlook
• Strong attention to detail and organizational skills
• Excellent communication and time-management skills
• Ability to manage multiple priorities and meet deadlines

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.