Vendor AP Analyst

Job Description

Job Description

Position Overview: The Vendor AP Analyst is responsible for analyzing, documenting, improving, and supporting vendor supply chain finance programs and accounts payable–related business processes across Accounting, Finance, and Operations. This role partners closely with cross functional stakeholders to identify inefficiencies, strengthen controls, standardize workflows, and support system implementations and automation initiatives.

The analyst serves as a key contributor in translating business needs into scalable, compliant, and efficient process solutions while ensuring accuracy in vendor setup, invoice processing, payments, and reporting

*This role is domiciled in Collierville, TN and is an in-person position. This role is ideal for recent graduate and entry level professionals who are seeking to further their experience in vendor management, accounts payable and finance*

Key Responsibilities:

Vendor Finance & AP Operations :

• Support and optimize end to end vendor supply chain finance programs and accounts payable processes, including vendor setup, invoice processing, payment execution, and vendor inquiries

• Ensure accuracy and compliance in vendor master data, payment terms, tax classifications, and banking information

• Partner with Accounting and Treasury to support payment methods

• Assist with vendor related audits, reconciliations, and compliance requirements, including 1099 reporting

Process Analysis & Improvement:

• Develop deep knowledge of assigned vendor finance and AP processes and supporting systems

• Analyze workflows, data, and controls to identify gaps, risks, inefficiencies, and improvement opportunities

• Document current state and future state processes, including SOPs, workflows, and control documentation

• Recommend and support process optimization, standardization, and automation initiatives

• Define and track key process performance metrics and improvement outcomes

Systems & Data Support:

• Support ERP and system initiatives impacting vendor finance and AP processes, including upgrades, integrations, and conversions

• Participate in system testing, validation, and user acceptance activities

• Assist with issue resolution related to vendor setup, invoices, payments, and reporting

• Leverage data analysis tools to identify trends, exceptions, and improvement opportunities

Cross Functional Collaboration & Communication:

• Partner with Accounting, Finance, Operations, IT, and external vendors to support process and system initiatives

• Facilitate working sessions to gather requirements and validate process changes

• Communicate process changes, impacts, and outcomes clearly to leadership and end users

• Support change management efforts, including training materials and user adoption

Additional Duties:

• Support special projects as assigned by the Director of Business Processes

• Assist with training team members on updated processes and procedures

• Review and code invoices

• Other duties as assigned

Key Competencies and Qualifications:

• Bachelor’s degree in Accounting, Finance, Business, or a related field required

• Relevant experience in Accounts Payable, Vendor Finance, Accounting Operations, or Business Process Analysis is a plus

• Strong understanding of AP processes, vendor management, and internal controls

• Experience documenting processes and developing SOPs

• Advanced Excel skills and strong data analysis capabilities

• Proven ability to work cross functionally and manage multiple priorities

• Experience supporting ERP systems and financial system implementations preferred

• Knowledge of 1099 reporting, tax classifications, and vendor compliance preferred

• Experience with process automation or continuous improvement initiatives preferred

• Background in logistics, transportation, or high volume transactional environments preferred

Other Skills and Abilities:

• Analytical thinking and problem solving

• Process improvement mindset

• Attention to detail and data accuracy

• Clear written and verbal communication

• Strong organizational and time management skills

• Ability to influence without direct authority