Facilities Manager

Facilities Manager

The Rosenblum Companies is looking for an experienced Facilities Manager(FM) to lead the people, systems, and strategies to help ensure that our portfolio performing at its best. This is a hands-on leadership role for someone who understands that exceptional facilities management goes beyond maintaining buildings—it’s about protecting assets, improving performance, developing great teams, and creating an exceptional experience for our customers.

The FM will oversee building operations across our commercial and multifamily portfolios. Leading a team of Lead Building Engineers and working closely with our Property Management, Construction and Asset Management teams, this role will identify efficiency strategies to improve building performance, strengthen operation standards and drive long-term value across our properties.

If you enjoy solving complex building challenges and want the opportunity to make a measurable impact across a growing real estate portfolio, we’d love to hear from you.

The Rosenblum Companies is one of the Capital District's largest fully integrated real estate development and management companies. Our portfolio encompasses over 1.7 million square feet of award-winning office, industrial, retail, self-storage (ValuSpace® Personal Storage), and residential mixed-use properties, notably The News Apartments and Vicina – Modern Urban Flats, both in Troy, NY, as well as the company’s own flexible workplace brands, Hone Coworks and Launchbox Flexible Warehouse Suites. For nearly four decades, Rosenblum has focused on creating and sustaining Better Spaces. We’re proud to have been named Developer of the Year in 2024 and one of Albany’s “Best Places to Work” and Times Union’s “Top Workplaces”!

Major Accountabilities

• Lead, Manage and Hold Accountable the Building Engineering Team
• Provide overall direction and training protocols for the building maintenance team and, as applicable, other team members.
• Foster guidance, support, and improvement opportunities through weekly team meetings and regular 1:1 meetings with Lead Building Engineers.
• Regularly monitor team and property performance through metrics, observation, and collaboration.
• Strategic Owner of Building Systems
• Serve as the company subject matter expert for all Building Systems (BS); standardize BS programming and operational practices across portfolio.
• Optimize efficiency through trend analysis and data reporting.
• Develop long-term strategies and technology roadmap to optimize building automation and performance.
• Partner with controls contractors to identify and address issues and implement system improvements.
• Utilize building analytics to reduce operating costs while maintaining occupant comfort.
• Energy Management & Sustainability
• Develop and execute energy efficiency initiatives across the portfolio.
• Lead sustainability programs that improve operational efficiency and environmental performance.
• Track energy benchmarking and utility performance metrics.
• Identify and implement rebates and incentives for capital improvements.
• Repair & Maintenance Budget Ownership
• Develop, manage, prepare annual Repair & Maintenance (R&M) budgets for all assigned properties in cooperation with the Accounting team.
• Monitor and analyze monthly budget variances and implement corrective action when necessary.
• Provide detailed monthly reporting, with real time updates on operating expense budget, capital needs, and coordination to support NOI goals
• Identify opportunities to reduce operating costs without sacrificing service quality.
• Refine and improve operating procedures to optimize cost, quality, and efficiency through analysis of new systems, vendors, products or practices.
• Capital Planning Budget
• Develop annual and a 5-year rolling capital improvement plans to ensure buildings reflect company standards and property management best practices, while aligning spending with budgetary needs.
• Prioritize projects based on asset condition, lifecycle, risk, and return on investment.
• Oversee execution of approved capital projects from planning through completion. Monitor project budgets, schedules, and quality standards.
• Ensure coordinate with consultants, contractors, and internal stakeholders throughout project implementation.
• Preventative Maintenance & Inspection Strategy
• Develop and maintain comprehensive preventative maintenance programs.
• Reduce reactive maintenance through reliability-centered maintenance principles.
• Oversee and promote BE team ownership and performance of preventive maintenance program.

Other General Duties and Expectations

• Provide hands-on training and direction to LBE’s with an emphasis on quality, timeliness, cost savings, safety, and knowledge of building systems.
• Escalate any tenant relationship concerns to the Property Manager as appropriate and assist in resolution.
• Serve as backup to Lead Building engineers and Property Manager(s) as needed including being available for emergency response during non-work hours
• Perform related duties as assigned based on company needs.

Knowledge, Skills, & Abilities

• Knowledge of building systems, HVAC, electrical, plumbing and mechanical systems.
• Knowledge of customer service standards and procedures with ability to provide efficient, timely, reliable and courteous service to internal customers.
• Strong interpersonal and communication skills and ability to work effectively with a diverse community.
• Strong attention to detail, organization, and time management skills, with the ability to prioritize multiple tasks seamlessly.
• Collect, interpret, and/or analyze complex data and information. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or schedule form.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to calculate basic figures and amounts such as totals, averages, percentages, fractions, etc., using calculators and basic Excel formulas.

Minimum Job Requirements

• 5-7 years of experience of facilities management including hands-on building maintenance and/or construction.
• Strong knowledge of building systems, mechanical/electrical operations, and maintenance best practices
• Experience leading and managing maintenance teams and vendors.
• Proven ability to build and maintain quality relationships with tenants, vendors, and team members.
• Valid driver’s license and ability to travel between properties within the Capital District.
• Computer literate, proficient with common business software/applications (e.g., Microsoft Office suite), and ability to adapt to new technology and mentor team in doing so.

Working Conditions & Physical Effort

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee may be required to engage in physical activity including bending, transporting, reaching, operating a computer, phone, and communicating efficiently. The ability to remain in a stationary position as needed, potentially for prolonged periods, is required.
• Ability to move and position equipment weighing up to 25-50 pounds, independently or with assistance, and to work off ladders on an occasional basis.
• Work is typically done indoors in an office environment with low to moderate noise levels requiring the individual to moderate the volume of speech and devices; however, maintenance/construction/other activity at company properties may occasionally involve moderate work around some elements such as extreme temperatures, dirt, dust, pets, smoke, fumes, unpleasant odors, and/or loud noises.