12134 - Eng Supp Spec 2 - Engineering Operations Specialist

Job Description

Job Description

Job Title: Engineering Operations Specialist (Engineering Support Specialist II) Job Description

This contract Engineering Operations Specialist role provides critical materials coordination and support to a logistics-focused organization that manages warehousing, transportation, and investment recovery operations. The specialist validates that government-furnished project materials are ordered, available, and delivered in alignment with construction contracts and work schedules. The position collaborates closely with project managers, project engineers, contracting staff, logistics personnel, and internal and external stakeholders to ensure accurate material control, timely delivery, and effective resolution of material availability issues.

• Review bills of materials, Government Furnished Materials (GFM) availability, and Material Request (MR) Order Status Reports, with particular focus on long-lead items, to validate that materials are ordered and will be available at the construction Notice to Proceed (NTP).
• Provide construction contractors with detailed lists of project materials and required quantities, ensuring clarity and completeness for project execution.
• Deliver predefined written and verbal overviews of technical specifications and material procedures to external stakeholders, ensuring they understand requirements and processes.
• Run predefined reports to identify materials that will not be available for a project and prepare written notifications to the project team, including construction contractors, outlining impacts and next steps.
• Alert project managers and project teams to material issues as they arise and provide ongoing updates throughout issue resolution.
• Coordinate and collaborate with contracting and logistics personnel to expedite materials, track missing or incomplete shipments, and resolve material availability problems.
• Monitor MR Need Dates and coordinate with logistics personnel to arrange pickup of project materials, communicating whether materials are to be shipped or staged for release to construction contractors.
• Coordinate, facilitate, and schedule the release of materials to construction contractors in accordance with contract requirements and agreements.
• Work closely with receiving, shipping, and contract specialists to validate that material inventories are accurately filled, loaded, and transported to the correct locations to keep projects on schedule.
• Create inventory worksheets to support physical inventory activities and ensure accurate material counts.
• Create Material Requests (MRs) as needed, based on identified required items and quantities, following established procedures and guidelines.
• Process material returns using established guidelines and procedures, collaborating with investment recovery personnel to manage materials for future use or disposal.
• Prepare and provide detailed Material Return Receipts, including work orders and associated Material Requests, to investment recovery staff for tracking and auditing.
• Monitor, track, and report all materials used on assigned projects, and calculate the cost of materials wasted, lost, or damaged by construction contractors.
• Provide detailed materials cost information and recommendations regarding potential chargebacks to contractors, based on documented material usage and losses.
• Attend project meetings and other relevant sessions to present material status reports and updates to project managers and construction contractors.
• Extract reports from Bonneville Enterprise System (BES), Asset Suite, and PowerBI, and analyze material charges against project work orders to verify accuracy.
• Collaborate with leadership to resolve discrepancies identified in material charge analysis and ensure accurate project accounting.
• Participate in continuous improvement efforts within the logistics and materials management organization by recommending new or revised procedures, processes, and guidelines.
• Collaborate with staff to define best practices and assist with drafting procedural changes, updating workflow processes, and outlining associated training needs.
• Provide assistance, as requested, in all areas related to the delivery of government-furnished materials to construction contractors and support other related tasks.
• Document and maintain filing systems, files, emails, and records in accordance with compliance requirements, ensuring that documents are shared only with personnel who have a Lawful Government Purpose.
• Maintain all official records in line with Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures, validating that records are accurately maintained for auditing purposes.

• High school diploma or equivalent.
• Bachelors degree in business administration, supply and logistics management, construction management, engineering, or a closely related technical field is preferred.
• At least 5 years of engineering operations experience supporting construction logistics, engineering operations, or a closely related field.
• Progressively technical experience aligned with engineering operations requirements.
• Broad knowledge of engineering operations policies and procedures related to material and equipment inventory and control.
• Knowledge of and experience with processes, automated records, and control systems for acquisition, accountability, control, and disposal of facilities, equipment, materials, supplies, and other resources.
• Experience working with Oracle-based Enterprise Resource Planning (ERP) software.
• Experience with Excel Visual Basic for Applications (VBA) to support data analysis and reporting.
• Working knowledge of SharePoint, sufficient to enter, retrieve, and manage data.
• Systems analysis skills applicable to materials and logistics workflows.
• Project management skills to coordinate materials support across multiple projects.
• Business systems analysis capabilities to interpret and improve logistics and materials management processes.

• Extremely detail-oriented and capable of working independently while supporting multiple complex projects.
• Ability to identify problems quickly and articulate them to leadership in a clear, understandable, and timely manner.
• Strong oral communication skills for conveying technical advice and information to clients and coworkers with varying levels of subject-matter understanding.
• Comfortable working within established rules, guides, and processes, and able to apply them consistently.
• Excellent customer service skills, demonstrating a calm, client-focused attitude in fast-paced and sometimes stressful conditions.
• High level of organizational ability, with strong multi-tasking skills and attention to detail.
• Ability to manage support for assigned projects and, using established guides, formulate and provide advice to clients to achieve desired outcomes.

The role operates within a logistics management organization that oversees warehousing of materials, investment recovery operations, hazardous materials facilities, and transportation of materials across a broad service area. The environment is generally slower-paced office-based work with a strong focus on deadlines and coordination. Hours offer some flexibility depending on department needs, such as the option of a 7:00 a.m. start time instead of 8:00 a.m. Business casual attire is standard. Work is highly independent, with limited direct supervision and frequent reliance on others for approvals, signatures, and paperwork. The culture emphasizes accurate material control, timely delivery of the right materials or logistics services to the right place at the right time, and adherence to compliance, information security, and records management standards. Benefits available through the contracting organization may include paid federal holidays, vacation and sick time, health benefits with HSA contributions, and potential signing bonuses.

This is a Contract position based out of Vancouver, WA.

The pay range for this position is $33.00 - $37.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract position based out of Vancouver, WA.

This position is anticipated to close on Nov 10, 2026.

This is a fully onsite position in Vancouver,WA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.