Engineering Operations Specialist

Job Description

Job Description

This Engineering Support Specialist assignment will provide materials coordination and support to the Materials Management (NSLM) organization within the Logistics Management Office (NSL) group at Bonneville Power Administration (BPA). This assignment will provide support in validating that project materials are available to construction contractors as indicated in the contract release and work schedule. This assignment will collaborate and work closely with the Project Managers (PMs), Project Engineers, Contracting Officers Representatives (CORs), Contract Specialists, Contracting Officers (COs), Investment Recovery (IRC) personnel, Shipping and Receiving and a variety of NSLMs customers, both internal and external.

RESPONSIBILITIES INCLUDE:

• Review Bills of Materials, availability of Government Furnished Materials (GFM) and Material Request (MR) Order Status Reports for long lead items to validate materials for project(s) are ordered and will be available at time of construction Notice to Proceed (NTP).
• In collaboration with the BPA manager, Contracting Officers Representative (COR), Contract Specialist and/or the Contracting Officer (CO) and using established guidelines, perform the following:
• Provide construction contractor with detailed lists of project materials and quantities required.
• Provide external stakeholder a pre-defined written and/or verbal overview of technical specifications regarding material procedures.
• Following established procedures, run pre-defined reports to identify materials that will not be available for project and submit written notification to project team, including the construction contractor.
• Alert the Project Manager (PM) and/or project team of any material issues and keep updated throughout resolution.
• In coordination and collaboration with BPA manager, COR, CO and/or other appropriate personnel, assist in expediting materials, tracking down missing or incomplete shipments of materials, and resolving material availability issues.
• Monitor MR Need Dates; coordinate with the Ross Warehouse to facilitate / arrange pick up of project materials as well as communicate whether material is to be shipped or staged for release to a construction contractor.
• Coordinate, facilitate and schedule release of BPA materials to construction contractor(s), as per contract requirements / agreements.
• Work closely with Receiving, Shipping, and Contract Specialists to validate that material inventories are accurately filled, loaded and transported to the appropriate location in time to keep project(s) on schedule.
• Create inventory worksheets for use during a physical inventory.
• Create MRs as needed upon request from the construction manager / construction contractor based on the identified required items and quantities following pre-established procedures.
• Using established guidelines and procedures process material returns. Collaborate and coordinate with IRC for the return of project materials for future utilization or disposal. Provide copies of Material Return Receipts to IRC, detailing work orders and associated Material Requests.
• Monitor, track and report all material utilized during subject project(s) and calculate cost of materials wasted, lost or damaged by construction contractor. Provide materials cost detail, including recommendations on the potential for chargeback to contractor(s).
• Attend a variety of meetings, providing material status report/updates to project manager(s) and construction contractor(s) as requested.
• Extract Bonneville Enterprise System (BES, Asset Suite and PowerBI reports and perform analysis of material charges against subject project work orders, verifying accuracy; work with the BPA manager in resolving the discrepancies identified.
• Participate in the NSLM improvement process by providing recommendations for new and/or revised procedures, processes and guidelines; and, by meeting and collaborating with NSLM staff to determine best practices and assisting with the development / drafting of procedural changes, updating work flow processes, and defining subsequent associated training.
• As requested, assist in the above areas and with other assigned tasks related to the delivery of government-furnished materials to construction contractor.
• Mark documents and maintain filing system(s), files, emails and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP)). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
• Perform technical data entry, updates, and maintenance in enterprise asset management systems (e.g., Asset Suite, PeopleSoft) in accordance with the Master Materials Catalog Standard (MMCS).
• Generate and verify manufacturer name codes using established naming conventions, coordinating with Vendor File Maintenance to verify alignment between systems.
• Provide day-to-day technical assistance and guidance to internal stakeholders (engineers, buyers, inventory managers, warehouse personnel) on catalog workflows, new Catalog ID submissions, and catalog search tools.
• Download, crop, enhance, resize, label, and archive digital product imagery in compliance with file structure standards, matching image files to corresponding catalog item records.
• Develop user documentation, job aids, and instructional presentations; conduct technical walk-throughs for internal clients on catalog search tools and ID request processes.
• Participate as a technical contributor in team meetings and process improvement initiatives, providing feedback on catalog data workflows, system usability, and operational procedures.

Qualifications

• High school diploma or equivalent is required
• Bachelors Degree in business administration, supply and logistics management, construction management or engineering or a closely-related technical field is preferred.
• 5 years of engineering operations experience, supporting construction logistics and engineering operations or a related field is required.
• The technical experience must be consistent with the specific requirements of engineering operations and progressively more technical in nature.
• Must possess broad knowledge of engineering operations policies and procedures involving material and equipment inventory and control.
• Knowledge of and experience with processes, automated records and control systems for acquisitions, accountability, control and disposal of facilities, equipment, materials, supplies, and other resources.
• Experience with Oracle based Enterprise Resource Planning software.
• Experience with Excel Visual Basic for Applications (VBA).
• Working knowledge of SharePoint, sufficient to enter and retrieve data.

PREFERRED SKILLS & EXPERIENCE:

• Extremely detailed oriented and capable of working independently in support of multiple complex projects.
• Able to identify problems and articulate them to leadership in a manner that is easily understandable and timely.
• Possess oral communication skills that allow for the conveyance of technical advice and information to clients and coworkers who have varying degrees of understanding of the subject matter.
• Comfortable working from a given set of rules, guides or processes.
• Excellent customer service and communication skills. Display calm and customer-oriented attitude in fast-paced and sometimes stressful conditions.
• Possess a high level of organizational abilities, multi-tasking skills and be detail-oriented.
• Able to manage support to assigned projects, and given a set of guides, able to formulate and provide advice to clients to achieve desires outcomes.

This is a Contract position based out of Vancouver, WA.

The pay range for this position is $33.00 - $37.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract position based out of Vancouver, WA.

This position is anticipated to close on Nov 4, 2026.

This is a fully onsite position in Vancouver,WA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.