Production Coordinator

Production Coordinator

The Episodic Production Coordinator functions as an extension of a lead producer and be a main point of contact while working with internal and external teams to organize, supervise, and monitor the progress of projects. Possessing a sense of urgency, the Episodic Production Coordinator demonstrates an ability to work within a fast-paced and collaborative environment, delivering accurate and quality work on schedule, and has excellent skills in building relationships and communicating effectively. In an operations capacity, this role requires a highly professional demeanor and diplomacy when dealing with clients, production management, coworkers, and artists. The Production Coordinator reports into the Head of Production and actively provides support and executes task-based work for the episodic finishing producing team.

Location: This position will require working in our Hollywood studio on a regular basis. You may also be required to travel and work out of our studio in Santa Monica, as needed.

Hours: 3 PM - 11:35 PM Monday - Friday. Available to work overtime and variable shifts, including late nights, weekends and holidays, as necessary per business needs.

Main duties: The Production Coordinator will help the Lead Producer manage and drive online, color and delivery schedules. They will act as a main point of contact alongside your producer for their internal CO3 team and clients via in-person interactions, e-mail, and phone. They will also assist in maintaining effective communication with the internal team and clients regarding job status. They will help coordinate and verify project needs prior to any session start times and/or client arrivals as well as deliveries. They will help keep a pulse on all projects being produced including the status of individual show/episodes and budgets.

The following tasks illustrate some of the primary responsibilities:

• Firsthand communication with Producers upon arrival and throughout the day.
• Assist in the collection and logging of project statuses and key information.
• Keep the production team up to date on project status.
• Generate prep and post status reports, daily memos, and week at glances.
• Support episodic assists with project information, prioritizing tasks, and ensuring they have the elements to complete their tasks.
• Interface with client if required elements for jobs are missing.
• Assist producer in the creation, actualizing and billing of work orders.
• Ensure all resources assigned to job are available as scheduled.
• Make sure projects and resources are ready for sessions to begin on time.
• Work with Producer and assistants to troubleshoot any session related problems.
• Assist in greeting and escorting clients to the bays upon arrival.
• Assist in checking in on artists, clients, assists, and client services on a regular basis to make sure the session is well supported.
• Notify the Producer if any delivery deadlines that will or are in jeopardy of being missed.
• Setting up test feeds prior to session, including all face-to-face virtual interaction.
• Communicating with our Engineers if any network issues arise.
• Engage Engineering staff to resolve urgent technical problems.
• Project scheduling.
• Coordinating project details across sister facilities.

What you bring: The ideal candidate will bring a self-starting and a positive, can-do attitude. They will be adaptable, organized, and proactive. They will work great in collaboration with all members of a project. They will be perseverant under pressure in a quick pace environment. The ideal candidate will also bring the following:

• Previous experience in Entertainment/Film/Arts.
• Episodic or Feature Finishing Post-Production Experience.
• Basic knowledge of offline editing, VFX and sound workflows.
• Basic knowledge of scheduling the post process.
• Media Pulse and/or post-production scheduling software experience.
• Background and/or knowledge of offline editing.
• Basic knowledge of task based software (ClickUp, Asana, Jira).

About the company: Company 3, including its various business units and family of brands, provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more. Diversity and Inclusion at Company 3: Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable, and inclusive culture where every employee feels empowered and safe to show up to work as their full self. It is our policy to provide equal employment opportunities to all applicants and employees.