Finance Operations Coordinator

Finance Operations Coordinator

This position will be located primarily at The Texas Instruments Biomedical Engineering and Sciences Building (TIBMES) on the East Campus of UT Southwestern. Secondary location is at The University of Texas at Dallas in Richardson.

We are seeking a driven, detail-oriented professional who is internally motivated and takes ownership of their work. The ideal candidate is a clear and effective communicator who works well independently, exercises sound judgment and manages multiple priorities with confidence. While primarily an individual contributor, this role also requires the ability to collaborate effectively with faculty and staff to support shared goals. The successful candidate is proactive, adaptable, and thrives in a fast-paced environment.

This position partners department faculty and staff to manage financial and research administration activities. Responsibilities include overseeing budgets, financial records, procurement, and day-to-day operations to support both sponsored and non-sponsored research. The role plays a key part in ensuring compliance with applicable regulations and university policies, contributing to the department's operational effectiveness and long-term financial sustainability.

Minimum Education and Experience - Bachelor's degree and four years of general office, accounting or business related experience or an equivalent combination of education and experience.

Essential Duties and Responsibilities - Advise faculty on financial management of sponsored and non-sponsored accounts, including spending, rebudgeting, reporting, and closeout in compliance with sponsor and institutional policies. Independently perform monthly reconciliation and analysis of all cost centers; identify discrepancies, execute corrections, and implement process improvements to prevent recurrence. Monitor budgets and projections; meet with stakeholders to ensure alignment with funding constraints and prevent over- or under-spending. Manage end-to-end procurement activities, including sourcing quotes and internal documents, preparing requisitions, coordinating vendors, and utilizing purchasing cards in compliance with policies. Coordinate and process travel for research activities, ensuring all expenses are allowable, documented, and approved. Maintain compliance with university, state, and federal regulations by staying current on policies and coordinating with central offices. Develop, maintain, and improve departmental SOPs to ensure consistency and efficiency in operations. Serve as a resource to faculty, staff, and students on financial, purchasing, and travel processes. Complete additional responsibilities as needed to support departmental operations.

Physical Demands and Working Conditions

Additional Information - Preference will be given to internal candidates. Please note that visa sponsorship is not available for this role. Remote Work Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer

UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits Internal Training BCBS PPO Medical insurance – 100% paid for full-time employees PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits Vision Insurance Long and short-term disability TRSRetirement Plan – defined benefit plan offering lifetime annuity upon retirement Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans Dental/Vision/AD&D Paid time off Paid Holidays Paid Winter Break Fertility Benefits Remote Work Options – approved by department All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.