Sr. Staff Accountant-Payroll Administrator

Payroll Assistant

We are a drug-free workplace. Pre-employment screenings and background checks will be conducted for all viable candidates.

Must have payroll experience

Reports To: Corporate Controller

Requirements: Good Communication Skills

Positive and Friendly Attitude

Ability to work with Computers

Accounting Degree or High School Graduate/GEO with experience

Summary: Assist Corporate Controller in directing the financial activities of the hotel, safeguarding the assets, and preparing all financial reports in accordance with generally accepted accounting principles and The Riverside Hotel Standards. This role requires full cycle payroll experience in the hospitality industry.

Essential Functions:

1. Assist the Corporate Controller in overseeing all the accounting daily duties of the department and serve as a trainer for the staff.
2. Responsible for fulfilling the duties of other staff members while on PTO or Vacation.
3. Process payroll bi-weekly.
4. Review arrival listing of incoming groups 2 months prior to arrival and ensure all necessary paperwork is on file, prepare a separate file by month for arriving groups.
5. Have working knowledge of Property Operating Systems posting codes.
6. Provide copies of guest folios per guest requests.
7. Collect all pertinent paperwork before and during the groups stay, necessary to prepare invoices and provide back-up for such.
8. When requested, review group charges with group leader.
9. Post all necessary charges and adjustments to ensure that the billed amount balances to the City Ledger balance.
10. Respond to and resolve any billing questions pertaining to groups and individual hotel guests.
11. Update group-billing log and follow up on invoice after 10 days or 30 days, depending on direct billing privileges.
12. Attend department meetings and Resume Meeting.
13. Set-up and mediate regular A/R meetings.
14. Set up Direct Bill Accounts in accordance with established credit policy and check account credit references and bank information prior to account approval.
15. In charge of the A&P verification, analysis and process into the corresponding GL accounts.
16. Prepare parking report and parking deposit for prior day(s).
17. Print Daily Transaction Report for all city ledger transfers, to insure correct account billing.
18. Print City Ledger Report daily, to ensure balances are correct on each account. (See #16).
19. Frequently check all Advance Deposits Ledgers for unused deposits to be returned or forfeited.
20. Submit report on delinquent accounts for either collections or monthly write-off.
21. Oversee cashier bank audits on a monthly basis.
22. Sort and verify accuracy of Night Audit work.
23. Reconcile daily credit cards. Inform Corporate Controller of any discrepancies.
24. Process credit card chargebacks. Inform Corporate Controller of details involving all charge backs.
25. Process credit card refunds.
26. Assist in reconciling open account status items in property management system.
27. Post daily income journal to general ledger. Prepare daily flash report and distribute to operating managers.
28. May be required to work weekends and holidays.
29. Comply with attendance rules and be available to work on a regular basis.
30. Perform any other job related duties as assigned.

Skills and Experience:

Bachelor's Degree in Accounting preferred. Accounting and Hotel experience preferred. Strong organizational skills with attention to detail. Ability to compile facts. Ability to operate personal computer and calculator. Command of the English language both written and verbal.

Physical Requirements:

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl.

The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions and risk of electrical shock. The noise level in the work environment is usually moderate.

Equipment Used: Copier; fax machine; computer; calculator; shredder; telephone; tape dispenser; stapler; staple remover; ink stampers; printers; hole punch; letter opener; ruler; pens/pencils/markers.

EEO/M/F/V/D