Marketing & Advancement Coordinator

Job Description

Job Description

Title: Marketing and Advancement Coordinator

Reports to: Director of Advancement  

Summary

An employee at Northside Christian School is responsible for fulfilling their specific duties in a way that supports the academic, spiritual, and personal development of students. The employee integrates a biblical worldview into all areas of their role, fosters a Christ-centered culture, and partners with families to support student growth. All positions require a commitment to excellence, a heart for discipleship, and a dedication to the mission of Northside. The Marketing & Advancement Coordinator will support the Development Office in executing marketing initiatives, managing brand presence, and producing high-quality events that reflect the mission and excellence of Northside Christian School. This role requires strong organizational ability, marketing proficiency, and the capacity to execute detailed event logistics while maintaining a gracious, service-oriented posture with families, vendors, employees, and donors.

Schedule

This position follows the school calendar, including required meetings, professional development days, and school events.

1. Typical hours of Monday through Friday; 7:30am to 4:00pm; summer hours are Monday through Thursday from 9:00am to 2:00pm.

2. Required to work all in-service days and abide by PTO Blackout dates set each year

3. Required to attend events outside of normal school hours on occasion

4. Position specific schedules will be determined by the Supervisor and Director of HR

Mission Alignment

Employees of Northside Christian School are expected to support and uphold the mission of the school by demonstrating Christ-like character, maintaining high professional standards, and actively contributing to a Christ-centered educational environment.

Essential Responsibilities

Administrative & Operational Support

1. Provide administrative support to the Director of Advancement

2. Answer phone calls, respond to emails, and interact with donors/families in a professional and courteous manner

3. Manage calendars, schedule meetings, and coordinate appointments

4. Prepare correspondence, reports, presentations, forms, and other documents

5. Maintain organized filing systems, both electronic and paper

6. Enter, update, and maintain accurate records and databases

7. Assist with purchasing, expense tracking, invoices, and budget documentation as assigned

8. Coordinate meetings, events, and special projects

9. Maintain confidentiality of sensitive information

10. Assist with data collection and reporting

11. Communicate effectively with employees, vendors, parents, customers, or other stakeholders as appropriate

12. Support proposal writing and sponsorship materials

13. Maintain organized event documentation and reporting

14. Assist with Raiser's Edge (or comparable CRM) data entry and reporting as needed

Marketing & Communications

1. Support development and execution of marketing campaigns across digital, print, and social platforms

2. Manage social media calendars, content scheduling, and engagement monitoring

3. Draft,  edit, and send newsletters, social media posts, promotional materials, and event communications

4. Assist with email marketing campaigns and database segmentation

5. Maintain digital asset libraries and promotional materials

6. Ensure brand consistency across all marketing efforts

7. Assist in content creation including photography coordination and basic graphic support

Event Planning & Execution

1. Coordinate and execute school-wide and development events (gala, donor dinners, community events, campus ceremonies, etc.)

2. Develop event timelines, floor plans, and run-of-show schedules

3. Serve as point of contact for vendors including catering, AV, rentals, décor, entertainment, and venues

4. Oversee event logistics from planning through breakdown

5. Manage event budgets and vendor contracts

6. Coordinate staff and volunteer assignments to ensure seamless execution

7. Support auction software and event technology coordination (e.g., Qtego or similar platforms)

Administrative & Operational Support

1. Track event budgets and expenses

2. Support proposal writing and sponsorship materials

3. Maintain organized event documentation and reporting

4. Assist with Raiser's Edge (or comparable CRM)