Project Specialist

Job Description

Job Description

Job Title: Project Specialist Job Description

Coordinate and administer project documentation, contracts, RFIs, submittals, change orders, and compliance records. Support project planning, scheduling, budgeting, cost tracking, and performance analysis. Serve as a key liaison between clients, contractors, subcontractors, vendors, and internal project teams. Manage invoicing, purchase orders, permits, and other project-related administrative processes. Ensure successful project execution and closeout through document control, stakeholder communication, issue resolution, and turnover support.

• Coordinate and administer project documentation, contracts, RFIs, submittals, change orders, and compliance records.
• Support project planning, scheduling, budgeting, cost tracking, and performance analysis.
• Serve as a key liaison between clients, contractors, subcontractors, vendors, and internal project teams.
• Manage invoicing, purchase orders, permits, and other project-related administrative processes.
• Ensure successful project execution and closeout through document control, stakeholder communication, issue resolution, and turnover support.

• 2+ years as a project coordinator, project specialist, or project administrator.
• Experience supporting construction, engineering, or infrastructure projects in an administrative or project coordination role.
• Strong knowledge of project documentation, contract administration, document control, and reporting processes.
• Proficiency with Microsoft Office suite.

• Associate's or Bachelor's Degree is a plus.

The position offers a stable and long-term opportunity in utility work, backed by significant multi-year capital investments and a strong regional project backlog. Expect a Monday-Friday schedule, working 40 hours per week. The role involves cross-functional collaboration with project managers, assistant project managers, and project coordinators. The company is a nationally recognized contractor with over 60 years of utility construction experience and a strong reputation for safety, quality, and execution. Opportunities for advancement into project management, leadership, and specialty roles are available, contributing to projects that improve grid reliability and deliver critical infrastructure.

This is a Contract to Hire position based out of Fort Wayne, IN.

The pay range for this position is $25.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Fort Wayne,IN.

This position is anticipated to close on Aug 21, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.