Office Facilities Manager

Facilities & Administrative Coordinator

We are seeking a detail-oriented and highly organized Facilities & Administrative Coordinator to support the day-to-day operations of our Plano office. This individual will serve as a key point of contact for facility-related needs, vendor coordination, accounts payable activities, and employee engagement initiatives while our current Facilities Associate focuses on a large-scale facility expansion project.

Pay Rate - Around $30/hr

Long-term Contract to Hire (Expected to go on until Q2 2027)

For a Large Automobile Financial Service Organization

Key Responsibilities:

• Coordinate with property management and service vendors to address office maintenance requests, repairs, and facility-related issues, ensuring a safe and functional work environment.
• Manage accounts payable responsibilities for the Dallas office and potentially additional locations, including invoice processing, payment tracking, and monthly accrual support as needed.
• Serve as the primary point of contact for employee facility requests, including conference room reservations, meeting space setup, office logistics, and catering coordination.
• Partner with internal teams to support workplace operations and ensure a positive employee experience.
• Assist with planning and executing monthly employee engagement events in collaboration with the Engagement Team, including logistics, vendor coordination, and event setup.
• Maintain office supplies, coordinate service requests, and support general administrative functions as needed.
• Build and maintain strong working relationships with internal stakeholders, vendors, and property management teams.
• Provide responsive, customer-focused support to employees while ensuring smooth day-to-day office operations.

Qualifications:

• Previous experience in facilities coordination, office administration, accounts payable, workplace services, or a related role.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Experience processing invoices and supporting financial or accounting-related administrative functions.
• Excellent communication and customer service skills.
• Proficiency with Microsoft Office and standard business applications.
• Ability to work independently while collaborating effectively with cross-functional teams.