Stakeholder Engagement Specialist (Event Coordination)

Overview:

Drodex is seeking a Stakeholder Engagement Senior Management Analyst to support the Administration for Strategic Preparedness and Response (ASPR), Office of External Affairs (OEA). This role will provide stakeholder engagement, event coordination, and strategic communications support across ASPR, ensuring the successful planning and execution of high-visibility engagements with internal and external stakeholders.

The ideal candidate will bring strong project coordination, stakeholder management, and communication skills, with experience managing events, supporting senior leadership, and coordinating across multiple teams.

Location: Washington, DC (Hybrid)

Schedule: Onsite at Constitution Center every other Tuesday, with additional onsite attendance as needed for events.

Responsibilities:

• Supports the coordination and execution of all virtual and on-site engagements for ASPR immediate office and program offices as needed, including post-event analysis: including high profile meetings between ASPR leadership and key stakeholders, listening sessions, events with field organizations, internal and external business meetings, receptions, workshops, conferences, and ceremonies.
• Lead the planning and execution of high-level stakeholder engagements, including executive meetings, conferences, workshops, listening sessions, and national-level initiatives.
• Coordinate cross-functional activities across internal offices, federal agencies, and external partners to ensure successful execution of stakeholder initiatives.
• Develop executive briefing materials, talking points, background documents, reports, and strategic communications for senior leadership.
• Manage end-to-end event coordination, including logistics, scheduling, vendor management, technical support, and post-event follow-up.
• Support leadership in identifying stakeholder engagement priorities, coordination needs, and potential risks.
• Facilitate engagement with federal, state, local, and international stakeholders to advance ASPR's strategic priorities.
• Conduct research, analyze stakeholder engagement outcomes, and prepare after-action reports to inform future planning and process improvements.
• Maintain stakeholder engagement records, track action items, and manage reporting documentation using government-approved systems.
• Coordinate conference participation requests and ensure compliance with applicable federal policies, protocols, and approval procedures.
• Support time-sensitive initiatives and high-priority engagements requiring discretion, responsiveness, and coordination across multiple stakeholders.

Qualifications:

Required Education: 

• Bachelor's degree in Communications, Public Administration, Business Administration, Event Management, Public Health, Hospitality Management, or a related field.

Required Experience: 

• 4–6 years of related experience in event coordination, stakeholder engagement, executive operations, communications, or program support.
• Experience supporting  virtual and in-person executive-level meetings, conferences, workshops, or stakeholder engagements.
• Demonstrated experience coordinating logistics, vendors, briefing materials, and stakeholder communications.

Required Clearance 

• Must be able to obtain and maintain a Public Trust Clearance.

Preferred Qualifications: 

• Experience with Microsoft Teams Webinar , including coordinating and facilitating virtual events for large audiences.
• Experience supporting  federal agencies, HHS, ASPR, or other executive offices
• Prior experience supporting federal government agencies, particularly HHS, ASPR, or related public health and emergency preparedness organizations.
• Experience working directly with senior government executives and coordinating interagency engagements.
• Familiarity with federal conference planning, documentation, and approval processes.
• Experience conducting stakeholder research, engagement analysis, and after-action reporting.

About Drodex :

Drodex LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.