Administrative Project Coordinator

Administrative Project Coordinator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. At HDR, our employee-ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward-thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth.

The primary role of this position is to support project managers by ensuring their projects are compliant with HDR's Quality Management System (QMS) and by providing project administrative and assistant project manager support. Typical responsibilities will include the following:

• Work with project managers to ensure 100% compliance with the requirements of HDR's QMS.
• Work with project managers to efficiently set up their projects including creating of project folders, developing Project Management Plans, Quality Management Plans, loading project review and quality check schedules into HDR's project management software, setting up project mailboxes, setting up communication tools, and setting up project review and kickoff meetings.
• Provide administrative support during project execution including meeting coordination, maintaining accurate files from project kickoff through closeout, performing document control for incoming and outgoing documents, assisting project managers with project status updates/reports/invoices, and assisting with deliverable development and coordination.
• Coordinating all aspects of meetings including sending Outlook invitations, finalizing and distributing electronic materials, printing handouts, attending meeting and capturing meeting minutes.
• Record completion of project review meetings, finalized Quality Control Activities, and similar activities.
• Download financial and labor data from HDR's project management software and organize it into comprehensive reports and dashboards for internal or external presentations.
• Technical editing of deliverables. This generally consists of proofreading and working with technical staff to edit documents for format, clarity, consistency, grammar, spelling, and punctuation.
• Communicate clearly and effectively with both internal and external clients regarding project inquiries or department procedures/requirements.
• Ensure compliance with corporate branding and template standards as well as client standards and expectations.
• Work under minimal supervision and meet compressed deadline. All other duties as assigned.

Preferred Qualifications: Bachelor's degree

Required Qualifications: Associate degree in a closely related field or combination of education and relevant experience. A minimum of 1 years related experience. Proficiency in Microsoft Word and Excel. An attitude and commitment to being an active participant of our employee-owned culture is a must.

At HDR, we are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.