Facilities Coordinator

Facilities Administration CoordinatorSupports and coordinates all administration functions within the Facilities group to ensure that equipment is enrolled, maintained, and calibrated properly on schedule and per SOP's. Assists with coordination and planning of corrective work orders and preventative maintenance activities. Additionally, creates and revises Standard Operating Procedures (SOPs).Essential FunctionsResponsible for operation of the Regulatory Asset Management ProgramGenerate monthly preventive maintenance and calibration schedulesPrepare all documentation and ensure completion of follow-up activities including documentation updates, creation of electronic records, approvals, close-out, activity re-scheduling, customer notification and archivingManage maintenance work orders, including work order generation and ensuring all follow-up activities are complete, including complete documentation, approvals, close-out, and customer notification and archivingMaintain parts inventoryDocument the use of spare parts in all preventive maintenance and corrective maintenance work ordersMaintain asset database, including equipment enrolments, status changes, PM, and calibration program updatesGenerate and distribute system reportsMaintain controlled departmental recordsSchedule and coordinate preventive maintenance work with contractors and customersFacilitate SOP training to contractors. Ensure training is current with latest SOP revisionCreate Building Maintenance System monthly trending graphs on all GMP equipment and reconcile GMP alarms dailyAssist in writing and revising facility SOP's and appropriate procedures to ensure high reliability of department documentation and proceduresProvide administrative support to Facilities maintenance department during shutdowns and other major planned work activitiesPerform other duties and responsibilities as assigned by Facilities DirectorQualificationsExperience: 3+ years' experienceEducation: High School Diploma or equivalent required or Associates DegreeSkills & Knowledge: Must possess intermediate PC skills specifically Word, ExcelStrong decision-making ability, capable of setting and balancing prioritiesExperience managing teams and complex projectsExperienced in Equipment/System Validation/Qualification ActivitiesExperienced in Life Cycle DeliverablesExperienced in writing protocols and SOPs, involvement in Change Control and CAPA activitiesAbilitiesAbility to problem solve and troubleshoot systems in a manufacturing environmentAbility to interact cross-functionality across the organizationAbility to be proactive and build strong partnershipsAbility to multi-task while maintaining routine on-going activitiesWorking ConditionsThis position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.