Fleet Coordinator

Job Description

Join the City of Chattanooga Team

Chattanooga , a vibrant and growing community of over 190,000 residents within a metropolitan area of nearly 600,000 is known as the "Scenic City" for a reason. Nestled along the Tennessee River and surrounded by the foothills of the Appalachian Mountains, we are a hub of outdoor adventure and innovation. Home to the University of Tennessee at Chattanooga (UTC) and Chattanooga State Community College , our city blends a rich industrial history with a tech-forward future-famously powered by the nation's first community-wide "Gig" fiber-optic network. The City of Chattanooga was also recently designated as a "National Park City," the first of its kind in the United States.
Our Organization

As a City, we are powered by a dedicated workforce of approximately 2,600 employees committed to excellence in public service and making Chattanooga the best community in the country. Our team ensures our city thrives through a wide range of municipal services, including:

• Public Safety: Chattanooga Police and Fire Departments.
• Infrastructure & Utilities: Public Works, Waste Resources, and specialized Stormwater management.
• Quality of Life: Award-winning Parks and Outdoors and Community Development systems and the Chattanooga Public Library.
• Transportation: The Chattanooga Metropolitan Airport (CHA) and citywide transit and pedestrian friendly initiatives.
• Innovation: Leading-edge smart-city programs with a commitment to cutting edge workforce development policies to ensure all our residents can get ahead.

Why Choose Chattanooga?

The City of Chattanooga's workforce is the heartbeat of our community. We don't just offer jobs; we offer careers with purpose: making Chattanooga the best city in America. We are committed to being the premier employer of choice in Southeast Tennessee by providing:

• Competitive Compensation: Robust pay scales that reflect our commitment to our staff.
• Work-Life Balance: Generous paid time off and flexible scheduling where possible.
• Exceptional Wellness: Comprehensive health benefits and wellness programs designed for you and your family that deliver savings to you beyond your paycheck, featuring a centralized health clinic and pharmacy for all City employees. .
• Growth: A focus on professional development and upward mobility within the organization.
• The Great Outdoors: Your Backyard Playground: Chattanooga isn't just near nature, it's immersed in it. As one of the most biodiverse cities in North America, the "Scenic City" offers an ecological richness that few places on earth can claim. Whether you are an adrenaline junkie or a weekend wanderer, world-class adventure is always less than an hour away.
• Vertical Adventures: Scale legendary sandstone cliffs in what is widely considered the premier rock climbing hub of the Southeast.
• Water & Rapids: From the high-octane whitewater kayaking of the Ocoee River to world-class bass fishing and peaceful paddling on the Tennessee River.
• Trails for Miles: Explore a massive network of mountain biking and hiking trails that wind through lush ridges, hidden waterfalls, and deep river gorges.

In Chattanooga, "work-life balance" means you can finish your shift and be at a trailhead or on the water before the sun sets.

Our mission is to work together to build a safe, vibrant, and sustainable city for all Chattanoogans. To do that, it takes a team of skilled and passionate individuals. So, if you'd like to call Chattanooga home - or maybe you already do! - and want to further your career through meaningful work that makes a true impact where you live, we'd love to talk to you.

GS09 Exempt

Salary Range: $52,517 - $63,446
CLASSIFICATION SUMMARY

Performs clerical work performing research, preparing written recommendations, and detailing bid specifications and evaluations for the purchase of new and replacement vehicles and heavy equipment. Receives general supervision from the Director of Fleet Management, who reviews work through meetings, conferences, order logs, and overall results achieved.

SERIES LEVEL:

The Fleet Coordinator is a stand-alone position

ESSENTIAL FUNCTIONS:

(The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.)

• Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific
• statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.
• Communicates with representatives of various City departments to discuss equipment requirements, projected usage, and determine future equipment needs.
• Meets with personnel from operating departments to ascertain the equipment needs for the department based on their usage.
• Prepares performance-based and technical-based specifications, written analysis of bids, and purchase recommendations; tracks expected delivery times and
• maintains liaison with vendors.
• Performs research, prepares written recommendations, detailed bidding specifications, and bid evaluations for the purchase of new and replacements vehicles and heavy equipment.
• Communicates with management, various City department personnel, public officials, committee members, contractors, vendors, and representatives from other agencies, in order to establish and maintain effective working relationships.
• Performs physical and operational inspections of existing vehicles and equipment as well as pre-delivery inspections of new vehicles and equipment.
• Coordinates on-site/pre-delivery inspections, new equipment demonstrations, and equipment maintenance training classes.
• Determines equipment suitability and the use of alternative types of equipment.
• Conducts fleet operation and maintenance studies to identify units requiring repair or replacement.
• Estimates labor, material, and new vehicle preparation cost.
• Analyzes the following: the utilization of fleet units to make recommendations for discontinuance , reassignment or rental; bid packets submitted for vehicles
• and heavy equipment; equipment cost and useful life; and operating data.
• Understand and interprets blueprints and schematic drawings, and comprehends and makes inferences from written material.
• Must be able to communicate effectively through well organized clear, concise, and detailed written documents.
• May be involved in the following areas: analyzing equipment; component specifications; and disposing of retired vehicles and equipment.
• Uses appropriate safety equipment and procedures when performing all aspects of assigned duties.
• Entering requisitions for vehicle procurement and related upfitting.
• Performs other duties as may be assigned.

Minimum Qualifications

Associate's Degree supplemented by technical school training in automotive, diesel, or heavy equipment trades plus minimum of three (3) years full-time automotive/heavy equipment experience; or an equivalent combination of education, training, and experience. Valid Tennessee Driver's License required.


Experience in governmental procurement processes and financial management preferred.

Word processing and spreadsheet experience desired. College-level fleet management and mechanical engineering coursework desired.

LICENSING AND CERTIFICATIONS:

• Valid Tennessee Driver's License preferred.

Supplemental Information
KNOWLEDGE AND SKILLS:

Knowledge of:
Knowledge of principles and practices of fleet management and maintenance - methods, materials, equipment, and tools associated with the operation of general automotive and mechanical repair shops

Knowledge of precise specifications pertaining to both light & heavy duty vehicles/equipment

Knowledge of MS Word, Excel, PowerPoint, and/or similar programs

Knowledge of research and interviewing methods in assessing/identifying client needs as they relate to new/replacement vehicles and equipment

Knowledge of Fleet Management Information Software, Ron Turley & Associates (RTA), or similar programs

Knowledge of Municipal related acquisition/bidding procedures

Ability to prepare detailed, written bidding specification for the purchase of new and replacement vehicles and heavy equipment; process new vehicles and

equipment;

Ability to conduct cost studies and analysis; and develop and present clear and concise reports.

Ability to work in a fast-paced and quickly changing environment

Ability to process new vehicles and equipment.

Ability to conduct cost studies and analysis pertaining to vehicle lifecycles.

Ability to analyze, interpret, and present clear/concise reports.

Ability to prepare, interpret, and present statistical data/report upon request.

PHYSICAL DEMANDS:

Positions in this class typically require standing, walking, bending, stooping, kneeling, reaching, pushing, pulling, lifting, grasping, talking, hearing, seeing, and repetitive motions.

WORK ENVIRONMENT:

Medium Work: Exerting 20 to 50 pounds of force occasionally and/or 10 to 25 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. Work is performed primarily outdoors at recycling and refuse facilities.

Incumbents may be subjected to moving mechanical parts, weather conditions, dust, fumes, odors, and noise typical of fleet operations.

SPECIAL REQUIREMENTS:

• Safety Sensitive: N
• Department of Transportation - CDL: N
• Child Sensitive: N