Receptionist

Job Description

Job Description

We are looking for a dependable Receptionist to support daily front office operations for a respected real estate organization. This Contract position is ideal for someone who enjoys creating a welcoming environment, stays organized in a busy setting, and can confidently manage multiple administrative tasks throughout the day. The right candidate will bring strong communication skills, a detail-oriented approach, and a proactive mindset to keeping the office running smoothly.

Responsibilities:
• Oversee the daily opening and closing of the office to ensure the workspace is prepared for staff and visitors.
• Coordinate meeting space schedules and maintain accurate conference room bookings across the office.
• Maintain a clean, orderly, and presentable appearance throughout the reception area, kitchen, and shared meeting spaces.
• Monitor kitchen, beverage, and general office supplies, replenishing items as needed to support day-to-day operations.
• Welcome visitors, clients, and walk-in guests courteously and direct them appropriately upon arrival.
• Process outgoing mailings, including the distribution of business-related documents and statements.
• Keep internal contact information and company resource pages current and organized for employee access.
• Communicate building-related service needs or facility concerns to the appropriate property contacts.
• Answer and direct incoming calls across a multi-line phone system while responding to email and general front desk inquiries.• At least 3 years of experience in a receptionist or front desk support role.
• Previous experience managing calendars, schedules, or shared meeting spaces in a detail-oriented office environment.
• Comfortable handling daily mail distribution and other routine administrative support tasks.
• Strong written and verbal communication skills, including clear and effective email correspondence.
• Ability to manage a multi-line switchboard or phone system with accuracy and courtesy.
• Highly organized with the ability to prioritize responsibilities in a fast-paced workplace.
• Positive, service-oriented attitude with a welcoming demeanor.