Building Manager

Job Posting Title: Building Manager, The Harry Ransom Center Hiring Department: Harry Ransom Center Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Exempt from FLSA Earliest Start Date: Sep 01, 2026 Position Duration: Expected to Continue Location: UT MAIN CAMPUS Job Details General Notes About the Harry Ransom Center The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings. The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections. Purpose Lead, manage and serve as the primary point of contact for facilities operations of the Harry Ransom Center's building and grounds, ensuring safe, efficient, and well‑maintained environments that support staff, visitors, collections, exhibitions, public programs, and special events. Responsibilities Building Maintenance: Plan, prioritize, and manage preventive and corrective maintenance of traditional building systems, including HVAC, mechanical, electrical, plumbing, life safety, environmental controls, and grounds, as well as specialized archival building systems, including nitrate and acetate film vaults, coordinating closely with staff, UT Facilities and external service providers. Manage facilities-related projects, including renovations, construction, space planning, procurement, asset management, vendor coordination, and facility enhancements, ensuring work is completed on time, within budget, and in compliance with University standards, applicable codes, and museum requirements. Conduct regular, documented facilities walkthroughs and perform routine building maintenance tasks to ensure building functionality, safety, and appearance. Manage and maintain the Ransom Center’s exterior grounds including dumpster corrals, parking areas, and receiving dock operations and scheduling, coordinating deliveries, contractors, exhibition logistics, and building access to support daily operations and activities. Collaborate with University Facilities Operations, Building Automation System (BAS), Building Optimization Team (BOT), and other campus partners to maintain critical building infrastructure and environmental conditions that support the preservation of museum collections. Serve as the primary point of contact for facilities-related vendors, contractors, and service providers, coordinating work, monitoring quality, and ensuring compliance with contractual and operational standards. Oversee facilities inventories, supplies, work order requests, space records, and other operational documentation to support efficient facilities management. On‑call to respond to any after hours or off hours facilities alarms that put the Ransom Center’s collection at risk. Collaborate cross‑departmentally to ensure business needs are met, including, but not limited to maintaining functional workspaces for all staff, serving as point of contact and resource for departmental work needs, and working in a timely manner with departments to ensure event spaces, exhibition galleries, building systems, and facility amenities are fully operational and presentation‑ready. Provide facilities expertise during emergency situations and collaborate with Security and other University partners to support business continuity and emergency response. Evaluate facilities operations and identify opportunities to improve efficiency, sustainability, customer service, and the overall functionality of Ransom Center facilities. Develop and maintain facilities documentation, schedules, inventories, and operational procedures. Perform other duties and special projects as assigned in support of departmental and organizational goals. Required Qualifications Bachelor’s Degree in Facilities Management, Construction Management, Engineering, Business Administration, or a related field. Five (5) years of progressively responsible experience in facilities management, building operations, or maintenance within a complex commercial, higher education, cultural, healthcare, or public facility. Demonstrated experience managing building maintenance, building systems, facility projects, contractors, and vendors. Experience coordinating multiple priorities, work orders, preventative maintenance, and facilities‑related projects in a fast‑paced environment. Knowledge of building systems, including HVAC, electrical, plumbing, life safety, and building automation systems. Knowledge of applicable building codes, safety regulations, and facilities management best practices. Experience developing scopes of work, coordinating contracted services, and monitoring vendor performance. Demonstrated ability to build collaborative relationships and communicate effectively with a wide range of internal and external stakeholders. Demonstrated organizational, project management, and problem‑solving skills with strong attention to detail. Ability to respond to after‑hours emergencies and participate in an on‑call rotation as needed. Proficiency with Microsoft Office and computerized work order or facilities management systems. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience supporting facilities in environments requiring strict environmental controls, security, or preservation standards, such as museums, archives, libraries, research facilities, or laboratories. Experience supporting facilities for public events, exhibitions, or performance venues. Experience coordinating construction, renovation, or capital improvement projects. Experience working with Building Automation Systems (BAS), computerized maintenance management systems (CMMS), or work order management software. Experience coordinating receiving dock operations, logistics, or shipping and receiving activities. Familiarity with space management systems, inventory management, or asset tracking. Professional certification such as Certified Facility Manager (CFM), Facility Management Professional (FMP), Systems Maintenance Administrator (SMA), or similar credentials. Experience working within a large, decentralized organization or public institution. Knowledge of sustainability, energy management, or building optimization practices. Salary Range $65,760.00, non‑negotiable Working Conditions Work is performed in both office and field environments, including galleries, mechanical rooms, loading docks, rooftops, and outdoor areas in varying weather conditions. Position requires frequent walking throughout multi‑level building, climbing stairs and ladders, bending, stooping, reaching, and lifting or moving materials weighing up to 50 pounds with or without reasonable accommodation. May be required to operate University vehicles, powered equipment, hand tools, ladders, and other facilities‑related equipment. Position requires flexibility to support evening, weekend, and occasional holiday work in support of construction activities and operational needs. Must be available to respond to after‑hours facility emergencies, including critical building systems or environmental conditions that could impact operations or collection preservation. Work may involve exposure to dust, noise, construction environments, mechanical equipment, cleaning products, and other conditions associated with facilities maintenance and building operations. Appropriate personal protective equipment (PPE) must be used when required. Work Shift Monday - Friday, 7:30 AM - 4:30 PM. Must be available to respond to after‑hours emergencies. Work days, area, and hours may vary based on the department's needs. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor. Letter of interest. Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and the Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. 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