FINANCIAL SERVICES ANALYST

Financial Services Analyst - 55010300

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities. As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The work you will do:

Financial Services Analyst, General Payments Section, Disbursement Operations Office

This position will audit and process payments using statewide and agency unique accounting systems. This position will review the work of accountant staff for accuracy and provide on-the-spot training as needed. Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How you will grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Your specific responsibilities:

• Audit payment documents including utility invoice transmittals, right of way invoices, purchasing card transactions, travel and individual reimbursement vouchers, and MyFlorida MarketPlace (MFMP) for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting principles.
• Audit electronic invoices processed in the MyFlorida MarketPlace (MFMP) system and reconcile each exception line prior to approval.
• Monitor outstanding invoices and notify requestors to ensure compliance with Florida Statute 215.422 and resolve any invoice discrepancy identified by the Department of Financial Services.
• Audit travel expense reimbursements for compliance with Florida Statue 112.061 and Department guidelines.
• Ensure that all necessary documents, approvals, signatures and mission critical documents are obtained.
• Provide customer service to internal customers and conduct periodic training on travel guidelines.
• Audit and process purchasing card charges daily in compliance with Purchasing Card Procedure 350-030-010-f, by verifying and validating approved transactions for payment in the Bank of America Works system and applying credits against the same account code and category.
• Analyzes and monitors vouchers throughout payment process; follows up with correction and timely re-submittal of rejected vouchers from Department of Financial Services (DFS).
• Analyze management reports on invoice compliance rates, late or rejected invoices, and interest payments.
• Prepares detail analysis of errors by reviewing the transaction and/or follow up discussions with the audit staff and the Comptroller's Office.
• Reconciles discrepancies between payments recorded in the Department's records and the Department of Financial Service's records and process required adjustments.
• Analyzes carry forward encumbrances quarterly.
• Assist with the planning and processing of fiscal year end transactions, and other year-end activities, including the analysis of errors noted and correctives actions.
• Processes canceled checks, budget restorations, and requests for duplicate payments.
• Coordinates with payment auditors to ensure that vendor invoices are processed timely and in compliance with established policies and Florida Statutes.
• Review and interpret procedural questions/issues relating to the payment of invoices with district and central office personnel, and the State Comptroller's Office.
• Develops internal controls to ensure compliance with audit and inspection reports.
• Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices.
• Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.
• Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.
• Process all standard and electronic mail for Financial Services which includes date stamping of all invoices and other documents received.
• Analyze payment documents to determine transaction date as defined by Section 215.422 F.S.
• Sort invoices in accordance with office requirements and stage them in the unpaid invoice file.
• Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Transportation policies.
• Scan, index and convert payment documents to required electronic format for storage and retrieval.
• Maintain files in a current and accurate condition.
• Archive prior year files and maintain record retention documents in accordance with procedure.
• Respond to requests for voucher information from internal and external auditors and to comply with public information laws.

The successful candidate will have the following required knowledge, skills, and abilities:

• Knowledge of: Microsoft Word and Excel Contract terminology and statutory regulations Accounting principles, practices and procedures An accounts payable system and payment processing
• Skills in: Auditing Organizing records, handling multiple tasks, and handling interruptions
• Ability to: Follow oral and written instructions Work in a team environment with shared tasks Communicate effectively orally and in writing Deal with internal and external customers in a prompt, professional and courteous manner Analyze transactions and reconcile accounting records Record, create and document accounts payable practices into written electronic and professional quality reports and procedures Create and maintain spreadsheets that track and graph data and produce professional quality reports Analyze, evaluate and test accounts payable system including making process and system improvement recommendations Provide on-the-job training on accounts payable auditing, processing and systems

Minimum qualifications:

• Four years of professional business work experience plus one year of accounting experience. A bachelor's degree from an accredited college or university may substitute the required professional work experience in addition to the one year of accounting experience.

The State's total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Career advancement opportunities
• Tuition waiver for public college courses
• A variety of training opportunities
• Employee Assistance Program (EAP)

For additional benefit information available to State of Florida employees, visit:

Special requirements:

• You will be required to provide your Social Security Number to conduct required verifications.
• Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

The Florida Department of Transportation values the service veterans and their family members have given to our country and supports the hiring of returning service members and military spouses.

The Florida Department of Transportation values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation's Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation's Human Resources Office at View phone number on click.appcast.io for assistance.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free