Management Analyst

Executive Office Support

Maricopa Association of Governments (MAG) is a group of local governments working together on issues that touch the lives of every resident. We are a regional planning agency that develops solutions in areas such as transportation, environmental and air quality, and human services. MAG serves a thriving region of 5 million people. Our members include 28 cities and towns, three Native nations, and Maricopa and Pinal counties. Our planning area encompasses more than 10,000 square miles. MAG is the council of governments and the designated metropolitan planning organization for transportation planning for the greater Phoenix metropolitan area.

MAG seeks an energetic, motivated, detailed and team oriented professional to support the executive office and policy committees.

Main responsibilities include:

• Facilitates preparation and execution of MAG policy committee agendas and meetings, including Regional Council, Regional Council Executive Committee, Management Committee, and/or Transportation Policy Committee.
• Performs various administrative activities during policy committee meetings, including roll call, maintenance of quorum, recording of committee actions and associated reporting to chair.
• Prepares and distributes committee agenda materials, public meeting notices, and set-up for committee and stakeholder meetings.
• Manages calendars for the executive director and executive team, scheduling internal and external meetings, travel, and agency-supportive activities, as directed.
• Manages the agency-wide 12-month policy committee agenda tracking system and supports bi-weekly internal agenda planning meetings.
• Facilitates executive communication, prioritizing and responding to emails, phone calls, and correspondence in a timely manner.
• Builds relationships with MAG member agencies and stakeholders. Responds to requests from internal and external stakeholders.
• Supports and manages special projects at the direction of the executive office.
• Provides various executive support, including maintaining databases and contact lists, completing lobbyist registration and reporting, and/or preparing invoices and expense reports.
• Screens calls, emails, and visitors on behalf of the executive office.
• Organizes and maintains files, databases, and other information systems.
• Drafts documentation for procedures and processes. Manages Continuity of Operations Plan (COOP) for the Administrative Division, standardizing documents, and conducting an annual review of key agency documents.

The most successful candidate will have the following knowledge, skills and abilities:

You will be skilled in:

• Applying general office practices, administrative procedures, records management, and other organizational techniques
• Creating reports and presentations
• Demonstrating effective written and verbal communication
• Providing a high level of customer service and stakeholder engagement
• Typing and entering data with minimal errors
• Utilizing common business software applications
• Adaptable in performing a wide range of duties, frequently shifting between tasks of varying nature or complexity

You have the ability to:

• Adapt to rapidly changing and demanding environments
• Analyze and think critically, draw conclusions, and report results accurately
• Develop and maintain effective and appropriate working relationships
• Exercise sound judgement to make critical decisions
• Maintain confidentiality of information and professional boundaries
• Manage multiple projects with competing timelines effectively
• Organize and maintain paper documents and electronic files accurately
• Understand and complete oral and written directions

Technology Skills You are proficient in Microsoft Windows and Microsoft Office products, including Word, Outlook, PowerPoint, and Excel. Experience and Education

• Bachelor's degree from an accredited college or university in Business, Political Science, Statistics, Urban Planning, or a related field.
• At least 3 years executive level administration support or 5 years general administrative support.
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities.

The Maricopa Association of Governments is an Equal Opportunity Employer. During the selection process, any applicant requiring accommodation for a disability should advise the Human Resources Division at View email address on click.appcast.io or by calling View phone number on click.appcast.io.

302 N. First Ave., Suite 200, Phoenix, AZ 85003

Maricopa Association of Governments (MAG)