Secretary 2 - Waterbury Arts Magnet School (WAMS)

Secretary II

This class performs the full range of professional, secretarial and clerical support. Also furnishes the public and staff with courteous, effective and timely information and service.

Minimum Knowledge, Skills and Abilities:

• Knowledge of general office principles and procedures utilizing IBM compatible computers (Windows, Excel, Access, PowerPoint, Internet, etc.)
• Excellent communication, interpersonal and telephone skills
• Knowledge of Data Base Entry
• Ability to develop and maintain filing system
• Familiar with business communication and business mathematics
• Ability to schedule and prioritize
• Some bookkeeping knowledge
• Helpful, with ability to work on multiple tasks
• Must employ good judgement, tact and courtesy
• Ability to perform tasks with little or no supervision
• Bi-Lingual preferred

Essential Functions:

• Correspondence: Types documents, correspondence, forms and other related material.
• Filing: Performs basic and complex processing tasks such as sorting, numbering, coding and filing forms and documents.
• Interpersonal: Serves as a receptionist, greeting the public, answering the phones and handling routine inquiries.
• Processing: Operates standard office machines. Maintains inventory and orders supplies. Reviews information and material for accuracy and completeness. Organizes and schedules meetings, workshops and interviews for the program. Handles classified material to ensure confidentiality. Maintains records of State, local and federal reports and budgets. Reviews, sorts and distributes mail. Attends meetings and conferences as needed.
• Performs related duties as assigned by the Grants Supervisor.

Physical Requirements:

Employees appointed to positions in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness as to be able to perform the duties of the class. A physical examination may be required.