Associate Project Manager

Seeking an Associate Project Manager in Portland, OR to support the planning, tracking, and execution of experiential marketing campaigns from concept to wrap . Requires strong organization, budget & vendor coordination, and on-site event support in a fast-paced team. GLGR is a Portland-based experiential marketing agency with over 30 years of experience turning business goals into unforgettable physical brand experiences. We partner with world-class brands to deliver bold, immersive activations, ranging from pop-ups to large-scale national tours. Our mission is to connect brands with their audiences through moments that are meaningful, memorable, and operationally flawless. Position Summary The Associate Project Manager (APM) serves as a critical engine for our project delivery team. This role supports the planning, tracking, and execution of experiential marketing campaigns from initial concept through final wrap-up. Ideal for a highly organized, proactive coordinator, this position offers a direct path to growth by working cross-functionally with our creative, fabrication, and account teams to deliver premium results. Key Responsibilities Project Administration & Logistics Timeline & Budget Support: Assist in managing day-to-day project timelines, milestones, and budgets under the direction of senior project leadership. Documentation: Help draft and maintain essential project documentation, including Scopes of Work (SOWs), project plans, run-of-shows, and post-event wrap reports. Asset Organization: Maintain centralized project files, ensuring all digital assets, client approvals, and compliance documentation are organized and accessible. Cross-Functional Coordination Communication: Serve as a central hub for internal team scheduling, vendor correspondence, and cross-departmental status updates. Financial Tracking: Manage vendor invoices, track team expense reports, and assist with end-of-project financial reconciliations to protect project margins. Risk Management: Monitor active project tasks to flag potential timeline bottlenecks or logistical risks before they impact delivery. Onsite Execution Event Operations: Support onsite execution of local and national events, managing local logistics, load-in/load-out schedules, and asset deployment. Team & Client Interaction: Assist with onsite staffing coordination and provide professional, front-line support to clients and brand ambassadors during live activations. Qualifications Experience: 1–3 years of experience in project coordination, event production, or agency-side experiential marketing. Skills: Exceptional time-management skills with a proven track record of balancing multiple shifting priorities simultaneously. Tools: Proficiency in Google Workspace, Microsoft Office Suite, and familiarity with modern project management software (e.g., Asana, Monday.com, or Smartsheet). Communication: Excellent written and verbal communication skills, comfortable interacting with corporate clients and field staff alike. Travel: Ability and willingness to travel for onsite event execution as needed (up to 25%). Mindset: A solutions-oriented, proactive teammate who thrives under pressure and enjoys the fast-paced nature of live events. What We Offer Competitive salary and comprehensive benefits package. Direct mentorship from seasoned agency leaders and a clear trajectory for career growth. The opportunity to execute high-profile campaigns for iconic national and collegiate brands. A collaborative, high-energy culture that celebrates shared wins. #J-18808-Ljbffr