Operations Associate, Special Situations

About the Role

We are a rapidly growing Special Situations fund with commitments across a diverse range of asset classes, including aviation finance, consumer loan pools, direct lending, preferred equity, bank debt, and equity capital markets. We are building a first class operations platform from the ground up, and this hire is a critical part of that effort.

We are seeking an Operations Associate who is eager to take ownership, work across the full trade lifecycle, and help design the processes and infrastructure that will scale with the firm. This is not a maintenance role. It is an opportunity for someone who wants to build something and leave a mark on how a modern alternatives platform operates.

Key Responsibilities

Trade Operations and Lifecycle Management

· Book, monitor, and reconcile trades across special situations asset classes including aviation finance, consumer loan pools, direct lending, preferred equity, bank debt, and equity capital markets.

· Support the full derivatives trade lifecycle across swaps, interest rate swaps, and FX instruments, including confirmation, margin, and settlement.

· Coordinate with portfolio managers, counterparties, trustees, and servicers to ensure timely trade booking, confirmation, and settlement.

· Manage and maintain trade data integrity across the OMS (Enfusion preferred), fund administrator, and custodians.

· Support onboarding of new deal structures and asset types, working with legal, finance, and portfolio management to establish operational workflows.

KYC and Counterparty Onboarding

· Manage KYC and AML documentation for new and existing counterparties, brokers, and investors in coordination with compliance and legal.

· Maintain counterparty onboarding records and ensure all required documentation is current and complete.

Reconciliation and Reporting

· Review daily position, cash, and NAV reconciliations across accounts, lenders, servicers, and administrators.

· Investigate and resolve breaks or discrepancies in positions, pricing, or valuations across illiquid and structured instruments.

· Support month end close and investor reporting processes, ensuring accuracy across a diverse portfolio.

Liquidity Management

· Monitor daily cash positions and liquidity across fund accounts, ensuring sufficient capital availability to support investment activity and operational needs.

· Coordinate with portfolio managers, the administrator, and prime brokers on cash movements, funding requirements, and capital calls.

Risk and Analytics Support

· Monitor portfolio exposures, yields, durations, and cash flow profiles across structured credit and direct lending positions.

· Support portfolio managers with ad hoc analytics on deal performance, counterparty exposure, leverage, and return attribution.

· Track and report on covenant compliance, borrowing base calculations, and servicer reporting for consumer and direct lending assets.

Platform Development and Process Improvement

· Partner with portfolio management and technology to build out scalable operational workflows, data pipelines, and reporting infrastructure.

· Identify manual processes and drive automation initiatives across the operations function.

· Help define and implement operational standards, controls, and documentation as the firm grows.

· Contribute to the evaluation and implementation of new systems and vendor relationships.

Qualifications

Required

· Bachelor's degree in Finance, Economics, Accounting, Engineering, or a related field.

· 4 to 8 years of experience in fund operations, middle office, or trade support, with exposure to credit, structured products, or alternative asset classes.

· Strong understanding of trade lifecycle, reconciliation, and settlement processes across illiquid or complex instruments.

· Comfort working with diverse deal structures including loans, ABS, equity co invests, preferred tranches, and derivatives.

· Advanced Excel skills;
experience building andmaintaining operational models or reports.

· High attention to detail and a bias toward ownership and follow through.

Preferred

· Experience with Enfusion OMS/EMS or a comparable portfolio management system.

· Python or SQL skills for data analysis or reconciliation automation.

· Proficiency with AI tools and a working knowledge of how to apply them to operational workflows, analytics, and reporting.

· Experience working with fund administrators, trustees, or loan servicers.

· KYC or counterparty onboarding experience within a regulated investment management environment.

What We Are Looking For

We want someone who is hungry. Someone who sees a whiteboard and wants to fill it in. The right candidate takes initiative, communicates proactively, and does not wait to be told what needs fixing. You will have real autonomy and real impact from day one.

· Builder Mindset: Comfortable operating in an environment where processes are still being defined, and energized rather than unsettled by it.

· Ownership: Takes full responsibility for work products, escalates quickly when something is off, and closes loops without being asked.

· Cross Asset Curiosity: Genuine interest in understanding diverse deal structures, not just processing them.

· Analytical Rigor: Able to work through complex, non standard data and produce clean, reliable outputs.

· Communication: Clear and direct with portfolio managers, counterparties, and administrators alike.

· Team Player: Willing to do what the team needs, whether that is building a new model or chasing a settlement break.