Accounting Specialist

Accounting SpecialistDo you love technology and helping organizations utilize that technology to do good? Are you interested in being part of a mission-driven organization that helps keep your community, nation, and planet safe? At Kaseware you will have the chance to do all of that and more as our Accounting Specialist. Kaseware is a company that is changing the world of law enforcement and corporate security forever and, if you are up for a challenge, we would like you to consider helping us make the world a safer place.Kaseware recently merged with OSINT Combine. OSINT Combine develops enduring open-source intelligence capability through NexusXplore, an all-in-one, AI-enabled OSINT platform.The Accounting Specialist for Kaseware, Inc. and its Australian subsidiaries NexusXplore Pty Ltd and OSINT Combine Pty Ltd. will be responsible for accounts payable, accounts receivable, recording and maintaining financial transactions, reconciling bank accounts, monthly journal entries, intercompany activity, month-end close, and 1099 tax filings.The Accounting Specialist reports to the Chief Financial Officer and contributes to the overall success of the company by maintaining financial records. The ideal candidate is a hands-on, team player who can also work autonomously under tight deadlines. They are comfortable with a 'no job too small' mentality, a fast-paced environment, and they communicate proactively with the team.Job Type: Full-time, ExemptResponsibilities and Duties:Accounts Payable (Approximately 65%)Receiving, reviewing, coding, and entering vendor bills, credit memos, and employee expense documentation accurately and on timeVerifying appropriate approvals, account coding, supporting documentation, payment terms, and mathematical accuracy before processingMaintaining vendor records, including contact information, payment terms, tax forms, and remittance informationResearching and resolving vendor inquiriesReconciling vendor statements, accounts payable aging, and the accounts payable subledger to the general ledgerMonitoring due dates, discounts, recurring bills, and outstanding items to support timely payment and accurate cash managementMaintaining complete invoice, approval, payment, and vendor documentation for audit and management reviewProcessing domestic and international vendor payments, including multi-currency wiresIndependently verifying all changes to vendor bank details before processing paymentsCollecting and maintaining vendor tax documentation for each jurisdiction, such as W-9, W-8BEN and Australian ABN detailsPreparing and filing annual 1099 formsAccounts Receivable (Approximately 20%)Creating and distributing accurate customer invoices and credit memos in accordance with contracts, approved billing schedules, and company proceduresMaintaining customer records, billing contacts, payment terms, tax information, and other required account detailsApplying customer payments, deposits, credits, and adjustments accurately and promptlyMonitoring accounts receivable aging and following up on past-due balances in a professional and timely mannerResearching and resolving customer billing questionsReconciling accounts receivable subledger balances to the general ledger and preparing supporting schedulesIssuing multi-currency invoices that meet the tax invoice requirements of each jurisdiction, including U.S. sales tax and Australian GST invoicesInvoicing government customers against purchase orders and through procurement or e-invoicing portals where requiredPreparing AR aging and collections reporting, including DSO, and contributing to cash forecastingGeneral Ledger (Approximately 15%)Recording and maintaining financial transactionsPreparing and posting routine monthly journal entries with appropriate supporting documentationPreparing monthly bank reconciliationsProcessing transactions across multiple entities in Sage Intacct, including intercompany invoicing, recharges and reconciliationsSupporting month-end FX revaluation and multi-currency reconciliationsSupporting the group month-end close timetable across U.S. and Australian entitiesRequired Education:Associate or Bachelor's degree in accounting or related fieldRequired Skills and Experience:3-5 years of experience working as a bookkeeper, accounts receivable clerk, accounts payable clerk, or relevant accounting roleAdvanced, hands-on expertise in Sage Intacct contracts module, multi-entity, and multi-currencyWorking knowledge of accounts receivable, accounts payable, general ledger, bank reconciliation, and month-end close processesProficiency with Microsoft Excel and the ability to organize, analyze, and reconcile financial dataAbility to work independently and prioritize workload based on team objectivesAbility to work in a team environment and have strong coordination, organization, and communication skillsAbility to use analytical skills to identify, investigate, troubleshoot, and reconcile issues proactivelyExcellent interpersonal, negotiation, and conflict resolution skillsAbility to effectively multitask and adjust to changing prioritiesStrong organizational skills, attention to detail, and ability to meet deadlinesAbility to work a flexible schedule including regular early afternoon / evening overlap with Australian business hours (AEST/AEDT)Other Requirements:Language: EnglishExperience with AvalaraExperience with RampExperience with FloQastWorking knowledge of indirect tax including GST/VAT and U.S. sales tax for both payables and receivables.Experience supporting both U.S. and international entities, ideally including AustraliaPrior experience working for a growing startup or multinational company operating internationallyBenefits:Salary Range: $70,000 - $80,000 yr DOEExcellent health, dental, and vision insurance with generous company contributionFlex Spending AccountsUnlimited paid vacation12 paid company holidaysPaid Sick TimePaid Parental Leave401k with company matchingEcoPass provided for Colorado-based employeesAbout Kaseware:Kaseware is a dynamic start-up company located in the Denver metro area. We build state-of-the-art software for law enforcement and corporate security customers. We serve those that serve our communities and make our world safer.Due to the nature of our business, you must be able to pass a full CJIS compliant fingerprint based background check, which is required for individuals needing access to criminal justice information (CJI). U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. We are unable to sponsor at this time.We expect this role to be open until November 30th or until filled.