Facility Coordinator

Job Description:

Ryan Companies is hiring for a Facility Coordinator in Coupland, TX. The Facility Coordinator supports all facets of integrated facility management including the facility operations, maintenance, logistics, employee services and fire, life and safety. The position ensures a safe, productive, comfortable, and clean working environment for building occupants. This role requires a highly versatile individual who blends hands-on technical abilities (building maintenance, shipping/receiving, and large equipment operation) with stellar "white-glove" customer service. Ideal candidates have a strong background in commercial facilities support, safety regulations, and proactive team collaboration.

What you will do:

BUILDING MAINTENANCE, OPERATIONS & PROJECT MANAGEMENT

• PreventativeMaintenance:Overseeand execute preventative maintenance programs for critical building systems, including HVAC, plumbing, fire protection, grounds keeping, and janitorial services.
• IssueResolution:Troubleshootoperational issues and coordinate with external partners for prompt, high-quality repairs.
• Financial & Capital Support:Manage capital and operational expenses (CapEx/OpEx) projects, tracking budgets and ensuring on time delivery.
• WasteManagement:Overseebuilding waste stream operations and disposal protocols.

VENDOR & VISITOR MANAGEMENT

• VendorRelations:Serveas the primary point of contact for external vendors, coordinating onsite activities and evaluating performance.
• AccessControl:Administerbuilding access control systems, monitor visitor traffic, and manage the onsite access badge inventory.
• SecuritySupport:Providecritical security support for 24/7 building monitoring, remaining available for on-call emergency responses when scheduled.

SHIPPING, RECEIVING & INVENTORY CONTROL

• LogisticsOperations:Processall incoming and outgoing property shipments, serving as the certified onsite hazardous materials/dangerous goods (HM/DG) coordinator.
• RegulatoryCompliance:Maintainactive certifications and strict compliance with IATA, 49CFR, and IMDG transport regulations.
• MaterialHandling:Safelyoperate material handling equipment as a certified forklift operator.
• InventoryManagement:Trackand replenish daily breakroom amenities, office supplies, PPE, first-aid resources, and shipping/receiving stock.

ENVIRONMENTAL HEALTH & SAFETY (EHS) COMPLIANCE

• SafetyTraining:Coordinateand facilitate onsite safety training sessions for staff.
• ChemicalManagement:Assistwith the chemical approval and inventory process to ensure compliance with SDS/OSHA guidelines.
• EmergencyResponse:Providesupport to the emergency response team (ERT).

EMPLOYEE SUPPORT & EVENT SERVICES

• White-GloveService:Providetop-tier, proactive service to onsite employees, executives, and guests.
• EventCoordination:Assistwith the setup, logistics, and teardown of onsite events and accommodate visiting teams.
• AV & TechSupport:Providebaseline troubleshooting and setup for audio-visual (AV) equipment in conference rooms.

SYSTEM ADMINISTRATION & EQUIPMENT OPERATION

• CMMSAdministration:Managethe computerized maintenance management system (CMMS) by accurately opening, routing, and closing work orders in a timely manner.
• HeavyMachinery:Operatelarge agricultural and construction equipment safely and effectively.

To be successful in this role, you must have:

• Strong mechanical aptitude; highly proficient with power tools, technical assembly, and equipment troubleshooting.
• Proficiency in Microsoft office suite (word, excel, outlook).
• Experienced in CMMS or comparable digital work-order systems.
• Forklift operator experience (onsite certification will be provided).
• Experience in large agricultural and construction equipment operation.
• First aid & CPR/AED certified.
• IATA, 49CFR, IMDG certifications
• Ability to lift, push, and carry up to 25 pounds regularly.
• On-call availability for rotating 24/7 security and facility emergency responses.
• Clear, collaborative communicator with management, vendors, and clients.
• Excellent organizational skills with a proven track record of prioritizing tasks to meet deadlines.
• Strong attention to detail and accuracy in documenting maintenance logs, timecards, and projects.

You will really stand out if you have:

• High School Diploma, GED, or equivalent experience.
• 3 to 5 years of successful installation, field service, or facility maintenance experience (commercial furniture installation or commercial property service background is highly preferred).

Compensation:

The base salary may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills and abilities. Position may be eligible for additional compensation that may include commission and/or an incentive program.

Eligibility:

Position requires verification of employment to work in the U.S.

Benefits:

• Competitive Salary
• Medical, Dental and Vision Benefits
• Retirement and Savings Benefits
• Flexible Spending and Health Savings Accounts
• Life Insurance
• Short-Term and Long-Term Disability
• Educational Assistance
• Paid Time Off (PTO)
• Employee Assistance and Wellness Programs
• Family Planning & Parenting Benefits
• Employee Discount Programs
• Pet insurance
• Charitable Donation Matching
• Volunteer Time Off (VTO)
• Employee Resource Groups (ERGs)

Disclaimer: Eligibility may vary based on factors such as role, hours worked, employment status, length of service, location, and other considerations. Detailed information will be shared with eligible candidates during the hiring process, and the official terms and conditions will be outlined in each individual offer document.

Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Notice to Candidates:

Please be advised that initial outreach regarding employment at Ryan Companies will only occur via email from the domain @ryancompanies.com email address. If you recieve communication from someone you believe is impersonating Ryan Companies, please report it to us at View email address on click.appcast.io

Non-Solicitation Notice to Recruitment Agencies:

Ryan Companies kindly requests that recruitment agencies and third-party recruiters do not submit unsolicited resumes or candidate information to any Ryan Companies employee or office. Ryan Companies will not be responsible for any fees or expenses associated with unsolicited submissions. If recruitment services are required, we will reach out directly to agencies on our approved vendor list. We appreciate your understanding and cooperation.