Executive Assistant

Executive Assistant

Zeno is seeking a highly motivated Executive Assistant to support 2+ Seattle-based executives as we deliver nuclear battery technology to market by 2027. This role will report to the Chief Operating Officer.

In this role you will:

• Manage complex calendars, scheduling meetings, travel, and events across multiple time zones
• Prioritize and coordinate executive commitments, ensuring optimal time management
• Coordinate domestic and international travel arrangements, including flights, lodging, and itineraries
• Organize and prepare agendas, briefings, and materials for leadership meetings
• Maintain confidentiality and professionalism when handling sensitive company information
• Track action items and follow up on key initiatives to ensure progress
• Support board meeting and other VIP event logistics

Qualifications & Skills

• 5+ years of executive support or administrative experience in a fast-paced environment (experience in startups, aerospace, or energy sectors is a plus)
• Strong command of Microsoft Office Suite, experience with Confluence/Jira is preferred
• Efficiently manage multiple tasks and competing priorities in a dynamic work environment
• Exceptional written and verbal communication skills
• Demonstrate discretion and sound judgment in handling highly confidential, sensitive, and privileged information
• High level of professionalism with exceptional attention to detail
• Collaborate across organizational workstreams to coordinate priorities, drive alignment, and support cross-functional initiatives

Job Functions

• Position requires in-office presence in Seattle (South Lake Union) on Tuesdays, Wednesdays, and Thursdays, remote work is optional on Mondays and Fridays.
• Travel: Travel is required, up to 10%
• Motor Abilities: Sitting and/or standing for extended periods, bending/stooping, grasping/gripping, fine motor control (hands)
• Physical exertion and/or requirements: Minimal, with ability to safely lift up to 15 pounds
• Repetitive work: Prolonged
• Special Senses: Visual and audio focused work
• Work Conditions: Stairs, typing/keyboard, standard and/or sitting working environment of >8 hrs./day

Compensation and Benefits

The anticipated salary band for this position is $100,000 - $125,000. The final job level and compensation will be determined by various factors such as a candidate's relevant work experience, years of relevant experience, skills, qualifications, certifications, and other business considerations.

In addition to competitive compensation, we also offer a generous benefits package, which includes:

• Stock options
• Flexible paid time off
• 401k plan with employer match
• 16 weeks of paid family leave
• 11 observed company holidays
• Employer HSA contributions
• Life insurance
• Transit benefits to put toward commuting expenses
• Medical, dental, and vision insurance
• Relocation assistance
• Professional development
• Employee recognition program
• Company-sponsored ClassPass benefit to support employee wellness
• Dog friendly office

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Export Control

Applicants for employment at Zeno Power must be a U.S. person. The term "U.S. Person" means (i) a U.S citizen or U.S. national; or (ii) any natural person who is a U.S. Lawful Permanent Resident (i.e., holds a Green Card), as defined by 8 U.S.C. 1101(a)(20) or as a "protected individual" defined by 8 U.S.C. 1324b(a)(3) (i.e., admitted as a refugee or is granted asylum).