Office Administrator

Job Title: Office Administrator

Duration: 6 months to start, extensions likely

Location (remote/on-site/Hybrid): 100% on-site Tuscaloosa, AL 35401

Hours/Week: 40 per week, some OT as needed

Schedule: M-F, 7:30-4:30 pm

Video + F2F interview

Job Description

We are seeking a proactive and detail-oriented Office Administrator to join our team in Fontana. This role is pivotal in maintaining a seamless department workflow and supporting our internal teams through high-level administrative coordination. You will work closely with departments such as Production, Finance, and EHS to ensure data integrity and operational efficiency.

Essential Duties & Responsibilities

Administrative Support: Manage complex schedules, coordinate meetings, and handle all professional correspondence and reporting for the department.

Data & Documentation: Execute high-volume data entry, manage purchase order requisitions, and resolve discrepancies with a high degree of accuracy.

Digital Content: Create and maintain polished Google Presentations, Sheets, and communication materials for internal and external use.

Reporting: Gather, structure, and compile departmental data into comprehensive reports for leadership review.

Operational Liaison: Facilitate postal duties, maintain digital and physical filing systems, and manage production entry.

Confidentiality: Handle sensitive personnel and financial information with the utmost discretion and professionalism.

Qualifications

Education: High School Diploma or equivalent required.

Experience: 3+ years of professional administrative experience.

Technical Skills: Advanced proficiency in Google Suite (Docs, Sheets, Slides, Calendar).

Procurement: Direct experience managing purchase order (PO) requisitions.

Industry Background: Prior experience supporting Production, Finance, EHS, HR, or Payroll teams is highly desired.

Work Environment & Safety

While this is an office-based role, the selected candidate may be required to walk through or work within plant areas.

Candidates must be cleared by their supplier to wear safety shoes (AKA steel-toed boots), eye/ear protection, and other required PPE.

Safety shoes are fully reimbursable