Executive Assistant

Administrative Assistant

Provides administrative support typically to a Vice President or department head and up to one additional Vice President or Division head. Exercises a high level of confidentiality, tact and diplomacy to support the department/area with limited supervision. Familiar with a variety of organization concepts, practices and procedures. Ensures duties are completed accurately and delivered in a high quality and timely manner.

Performs a variety of office maintenance and administrative functions; manages schedules and business travel, maintains supplies, prepares invoices and monitors expenses/budgets, takes minutes, etc.

Identifies efficiencies in processes and procedures.

Coordinates department meetings/town halls/committee meetings and events; prepares agenda, materials, etc.

Prepares and provides information needed; prepares reports, collects and analyzes information, prepares presentations, etc.

Assists in the employee experience by coordinating employee events, team communication, and onboarding/orientation to the department.

Works on or may lead projects as requested.

May provide work direction to other administrative or temporary staff.

Other department specific duties as assigned.

Maintains strict confidentiality in handling materials and sensitive information.

Bring your best! What this role needs:

Five or more years of administrative assistant experience.

Associates degree or specialized training or equivalent experience; college degree preferred.

Proficient in MS Office at advanced levels.

Extensive calendaring experience.

High degree of organization and planning skills.

Excellent written and verbal communication skills.

Ability to apply good judgment in making independent decisions and coordinating information.

Ability to handle and manage multiple priorities and adapt to rapidly changing needs and priorities.

Compensation Range:

Pay Range - Start: $31.46

Pay Range - End: $47.19

Geographic Specific Pay Structure:

Structure 110: $34.62 USD - $51.92 USD

Structure 115: $36.19 USD - $54.29 USD

We believe in fairness and transparency. It's why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process. The standard pay structure is listed but if you're living in California, New York City or other eligible location, geographic specific pay structures, compensation and benefits could be applicable.

Grow your career with a best-in-class company that puts our clients' interests at the center of all we do. Get started now!

Northwestern Mutual is an equal opportunity employer that welcomes talented individuals of all backgrounds. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.