Marketing & Business Development Coordinator

At MacKay, we believe great people are the foundation of our growth and success. We are in an exciting phase of expansion, creating new opportunities for our employees to take on meaningful work, collaborate across disciplines, and build long-term careers. Whether your role is technical or part of our support services team, you play an important role in delivering high-quality work and helping our projects succeed. We are seeking an energetic, full-time Marketing and Business Development Coordinator to join our accomplished and collaborative Business Development group in Chicago, IL. The Marketing & Business Development Coordinator plays a critical role in supporting the firm's growth by preparing compelling proposals, coordinating client development initiatives, and executing business development strategies. This position works closely with technical staff, market sector leads, and the broader marketing team to support pursuit efforts and build client relationships. We offer a comfortable, collaborative work environment with flexible work arrangements. We’re serious about our work – but we’re serious about fun, too. This is a hybrid role based in our downtown Chicago office, which is conveniently located and easily accessible via public transit. The office features several gathering spaces, a workout space, a cafe, and a food truck, with lobby events geared toward mingling and networking. If that sounds good to you, let’s talk.

PROPOSALS & SUBMITTALS

* Develop and draft Requests for Qualifications/Proposals (RFQ/Ps), Statements of Qualification (SOQs), and related materials. * Manage proposal schedules, coordinate input from multiple team members, and ensure timely, high-quality submissions. * Coordinate debriefs with clients after submittals (win or loss) and summarize learnings for internal review.

CLIENT DEVELOPMENT

• Assist in creating and maintaining client capture plans.
• Support logistics and coordination for client appreciation programs and

events. * Track and update client demographic and relationship data in Deltek VantagePoint. * Support internal and external components of the client assessment process.

BUSINESS DEVELOPMENT & MARKETING SUPPORT

* Collaborate with the Director of Marketing and Business Development and Market Sector Leads to support the execution of marketing plans. * Coordinate conference and tradeshow participation, including logistics and follow-up. * Assist with the preparation of BD reports, analytics, and tactical meeting summaries. * Maintain CRM data on clients, pursuits, and opportunities in Deltek VantagePoint. * Support digital marketing campaigns in partnership with the Web and Social Media Specialist. * Stay current on industry trends, competitors, and market opportunities.

QUALIFICATIONS:

* Bachelor’s degree in Marketing, Communications, Business, or a related field preferred or equivalent experience in lieu of a degree. * 2+ years of experience in marketing, proposal coordination, or business development (A/E/C industry a plus).

• Proficiency in Google and Adobe InDesign.
• Familiarity with CRM systems (Deltek VantagePoint preferred).
• Excellent written and verbal communication skills.
• Strong attention to detail and organization.

KEY COMPETENCIES:

• Deadline-driven with the ability to manage multiple priorities.
• Collaborative and team-oriented.
• Curious and eager to learn about the firm’s markets and services.
• Professional, proactive, and adaptable.

Why Join MacKay? A people-first culture At MacKay, we put people first. We are committed to creating an environment where employees can grow, contribute, and do their best work. We support well-being, encourage balance, and create space for people to succeed both professionally and personally. Meaningful work and real impact Our teams take on complex infrastructure and environmental challenges that support critical systems and shape the places where people live and work. Every role contributes to delivering that work and making it successful. Growth and opportunity We are in an exciting phase of growth, expanding across geographies, services, and markets. That growth creates opportunities for our employees to take on new challenges, build their careers, and contribute in new ways as the company evolves. A strong and trusted foundation Built on more than 50 years of experience, MacKay has developed a reputation for quality work, strong relationships, and dependable results. You’ll be part of a team with a solid foundation and a clear direction for the future. Opportunities to share in success We provide opportunities for employees to participate in ownership and build long-term financial value as the company grows. Our Values At MacKay, our values guide how we work, collaborate, and support one another.

• Honesty. We build trust through transparency, integrity, and accountability.
• Dedication. We are committed to the success of our team members, clients, and

communities. * Relationships. We foster lasting connections that strengthen our work and the teams around us. Who We Are MacKay is an infrastructure and environmental services firm built on more than 50 years of experience and a growing collective of expertise. We are in an exciting phase of growth, expanding our reach, strengthening our capabilities, and bringing together talented teams across the country. That growth is creating new opportunities for our employees to take on meaningful work, collaborate across disciplines, and build long-term careers. Every role at MacKay contributes to the success of our projects and the clients we serve. Whether your work is technical or operational, you are part of a team that delivers quality, builds relationships, and moves projects forward. We’re looking for dedicated, talented individuals who deliver excellence, thrive in collaborative environments, and value both meaningful work and work-life balance. If this sounds like you, we’d like to hear from you. Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as various market and business considerations. US Pay Range

$30—$35 USD

Full-time employees receive a well-rounded benefit package including access to our company-sponsored Medical (including an HSA High Deductible option), Dental, Vision, FSA, and Supplemental Life Insurance plans. We also offer 100% company-paid Life Insurance, Short-Term Disability, and Long-Term Disability coverage. Employees are eligible to participate in our company's 401(k) plan with up to a 4% match. Additionally, employees receive paid vacation and sick time, 11 paid holidays, and are able to participate in employee ownership options. MacKay pays for expenses associated with licensure as well as annual performance bonuses. Employment requires passing a pre-employment background check and drug screen. As a federal contractor, we participate in E-Verify and are proud to be an Equal Employment Opportunity Employer. Open until filled.