Accountant I (Finance & Accounting)

Accounting Position

Under general supervision, is responsible for performing professional level accounting work involving the analysis and reporting of organizational finances, and other tasks related to the practice of recording, classifying, and researching financial transactions.

Essential Duties and Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned as needed. These essential functions require a consistent presence in the work environment on a regular basis, and regular attendance must be maintained.

• Manage business relationships with customers in a proactive manner to ensure excellent customer service.

• Prepares adjusting journal entries to general ledger accounts as needed.

• Apply accounting principles and methods in maintaining the fiscal records for the agency.

• Documents completion of the assigned tasks and update the tickler file.

• Document business processes and submit recommendations for improvements.

• Reconciles general ledger and bank statements and research variances or discrepancies as necessary.

• Download or import data from various sources to post and/or reconcile to the general ledger or other databases.

• Preparing and reviewing journal entries.

• Complete all duties as assigned or requested as outlined in operational and procedural guidelines. These guidelines are maintained and issued in the event of an emergency situation that arises at a property or any other location that serves our residents or employees.

• Participate in Trauma Informed Care (TIC) initiatives to include training, workgroups, project assignments, etc., that are launched or implemented in order to achieve and/or maintain certification as a TIC organization.

• Recognize the significance of a data-driven organization that adheres to expanded policies and practices in the area of data governance. Learn the distinct and different roles to include: Data Trustees, Data Domain Stewards, Data System Custodians, Data Stewards, and Data Users. Effectively collaborate with the various data roles as needed on a daily basis or in a project capacity.

• Employees are expected to use Generative AI solutions ethically and responsibly.

• Other duties as assigned.

General Ledger

• Compiles financial data to support individual general ledger balances for annual audits.

• Prepare reports for the senior team, executive leadership, or the Board of Commissioners.

• Review expenses for accuracy and correct department and/or funding source.

• Preparation of compliance reporting for funders.

• Cash monitoring duties include tracking all investments for the agency, including the preparation of reports as required by the PFIA.

• With assistance from the supervisor, interpret and comply with legal agreements (i.e., Debt Instruments, Partnership agreements, etc.)

• Sends out correspondence to request payment on bond issuance fees and partnership distributions.

Accounts Receivable

• Review, post, interface, and reconcile all accounts receivable activity.

• Research and resolve unidentified payments and other tenant ledger discrepancies as necessary.

• Performs month-end closing tasks to include calculating the allowance for doubtful accounts and recording any necessary adjustments needed for accounts receivable activity.

• Aggregate utility data from 3rd parties to support the submission of the Operating Fund grant.

Accounts Payable

• Manages business relationships with internal customers as well as assigned vendors in a proactive manner to ensure excellent customer service.

• Monitors Accounts Payable processes, submits improvement recommendations, and updates accounts payable training material as needed.

• Apply appropriate accounting principles and methods in maintaining the fiscal records for the agency.

• Review invoices and receipts by performing thorough research to determine status and resolve discrepancies, if needed.

• Reviews expenditures to ensure they are reasonable, necessary, and within internal policies.

• Process invoices by manual entry, interface, or copy and paste function.

• Leads the check run process on a rotating basis and submits the automated banking files.

• Researches and resolves vendor account issues.

• Ensure vendor discounts are taken as appropriate.

• Review and process employee expense reports.

• Maintains accounting ledgers by verifying and posting daily account transactions.

• Verifies vendor accounts by reconciling monthly statements.

• Provides accurate and effective document preparation and records management relative to the accounts payable function in accordance with records retention policies and procedures.

• Provides accounts payable training to various departments within the organization.

• Documents completion of the assigned tasks and updates the tickler file.

Budget/Payroll

• Assists with the budget process for the organization's $260M annual budget, which includes over 200 business units. Tasks will include providing training and entering and analyzing data.

• Prepares Annual Budget presentations for the Board of Commissioners, Executive Leadership Team, or other interested parties.

• Reconciles, prepares & files quarterly and annual federal and state payroll tax reports and provides follow-up as necessary.

• Performs month-end closing tasks, including posting accruals, reconciling bank accounts, and reviewing financial statements.

• Reconciles all payroll-related general ledger accounts and internal fees annually and assists in completing audit request documentation.

Behavioral Competencies

This position requires the incumbent to exhibit the following behavioral skills

1. Values Driven | Demonstrates an understanding of the values (Compassion, Equity, and Excellence) and embodies the values in their work and interactions with residents, vendors, co-workers, supervisors, board members, community members, and other stakeholders.

2. Leadership | Provides direction to people and/or projects by clearly and effectively setting course of action for the assigned department staff and tasks; manages the planning, execution, and achievement of assigned department goals.

3. Customer Service | Responds with Compassion in a professional manner to the expectations and needs of internal and external customers; is friendly and helpful to all customers, fostering positive relationships while providing Excellent service.

4. Effective Use of Information | Communicates important information to those who need to know clearly, securely, effectively, orally and/or in writing; proactively exchanges accurate and timely information.

5. Commitment and Continuous Improvement | Sets the standard for Excellence by proactively pursuing innovation through systematic experimentation and learning. Corrects mistakes by assessing appropriate processes, proposing adjustments, and prioritizing long-term solutions.

6. Teamwork | Balances team and individual responsibilities; exhibits Compassion, objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; supports everyone's efforts of Excellence; attends, supports, and participates in the organization's team building events.

7. Responsiveness and Accountability | Demonstrates a high level of Excellence and holds oneself personally responsible for one's own work; complies with procedures and directives and understands the importance of maintaining and managing confidential information; recognizes and anticipates issues and provides a responsive resolution in a timely manner.

Typical Qualifications

Education

Required

• Bachelor's Degree from an accredited college or university in Accounting.

  • A Grade Point Average (GPA) of 2.5 or higher in accounting courses is required.

Experience

Required

• Upon meeting minimum requirements, applicants will be